Res 2023-106R approving a contract for Election Services with the Hays County Elections Administrator for the provision of Election Services for the City’s General Election

Home Browse Search

manner in which the candidates' name shall appear on the ballot. The City shall promptly review for correctness the ballot when requested by the Contracting Officer to do so prior to the finalization and shall approve by e-mail or by signature in person. E. Precinct Reports to the Texas Secretary of State. Based on information provided by the Contracting Officer, the City shall prepare and file all required precinct reports with the Texas Secretary of State. F. Annual Voting Report. The City shall be responsible for filing its annual voting system report to the Texas Secretary of State as required under Chapter 123 et seq. of the Texas Election Code. III. SPECIAL PROVISIONS RELATED TO ELECTION WORKERS A. Number of Election Workers at Election Day Polling Locations. It is agreed by the Contracting Officer and the City that there will be at least three Election workers at each Election Day polling location: the presiding judge, the alternate judge, and at least one election clerk appointed by the presiding judge. The number of necessary clerks is derived from the number of Elections at the poll and the number of registered voters at the poll. B. Compensation for Election Workers. The Contracting Officer shall compensate all Election workers in accordance with the Contracting Officer's established compensation policies, in accordance with the Texas Election Code and using the rates set by the Hays County Commissioners Court for county elections. The Contracting Officer shall pay the workers and be reimbursed by the entities sharing the polling locations. IV. PAYMENT A. Charges and Distribution of Costs. Inconsideration of the joint election services provided by the Contracting Officer,the City will be charged a share of the Election costs and an administrative fee. The costs distribution is set forth in the Joint Election Agreement. The costs to be paid by the City are set forth in the Cost Estimate. B. Administrative Fee. The Contracting Officer shall charge a fee equal to 10% of the City's share of the cost of the Election or a minimum of$75.00.