Res 2023-107R approving a Joint Election Agreement between the City of San Marcos and Hays County

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JOINT ELECTION AGREEMENT BETWEEN HAYS COUNTY AND THE CITY OF SAN MARCOS This Joint Election Agreement ("Agreement") is entered into on the _ day of , 2023, between the City of San Marcos, (the "City"), 630 West Hopkins, San Marcos, Texas 78666, and Hays County (the "County"), 712 S. Stagecoach Trail, Suite 1012, San Marcos, Texas 78666, collectively referred to as the Parties. This Agreement is authorized by Chapter 31 of the Texas Election Code, Chapter 791 of the Texas Government Code and Section 271.002 and 271.003 of the Texas Election Code. The Parties to the Agreement agree as follows: Section 1. Scope of Agreement. The City enters into this Agreement for the conduct of the elections to be held from August 2023 through July 2024. Section 2.Appointment of Election Officer. The City appoints the Hays County Elections Administrator to serve as the Election Officer(the "Officer") in order to perform and supervise the duties and responsibilities of the Election Officer for any election from August 2023 through July 2024. Section 3.Early Voting Polling Locations. To facilitate the administration of elections, and as a convenience to the voters, during the early voting period established by statute,the City agrees to designate the Hays County Election Administrator's Office, 712 South Stagecoach Trail, Suite 1012, San Marcos, Texas 78666 as the main early voting polling place for the City Furthermore, the City agrees to designate temporary branch early polling places in accordance with Section 85.062,Election Code, V.T.C.A. as called out in the latest Election Orders. Section 4. Voting by Mail Ballot. The City and County agree that early voting by mail ballot shall be conducted in accordance with the applicable provisions of the Texas Election Code and that 712 South Stagecoach Trail, Suite 1012 San Marcos, Texas 78666 is the early voting clerk's mailing address to which ballot applications and ballots voted by mail shall be sent for the City. Section 5.Election Day Polling Locations. Election Day voting shall be held in approved vote centers where appropriate at the dates, times, and locations recommended by the Election Officer and authorized and ordered by the governing body of the City. Section 6.Election Day. On Election Day, all forms used in the conduct of the election, including but not limited to the poll list, signature roster, ballot registers, expense accounts, and all oaths and certificates will be used jointly by the two agencies. All forms will be returned to the Hays County Election Administrator who shall keep them in her custody for the period prescribed by the Texas Election Code. The County agrees to furnish the City with copies of any election documents upon the City's request at no charge.