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"IiF C"Y()P <br /> SAN MA 60S <br /> City of San Marcos 1114 <br /> Agency e <br /> The City will direct our service contractor to have policies in place pertaining to the employee safety <br /> program.The City's current contractor CARTS has a set of policies in place within Section 2.06 of the <br /> CARTS Employee Handbook(Appendix A,Table 8 shows the document name,file name, and date of <br /> adoption)that state that employees may submit issues or safety concerns to the Board or General <br /> Manager in writing through their respective supervisor.Additionally,Section 10 of the Employee <br /> Handbook, called Employee Responsibilities& Reports and Employee Suggestions, contains policies that <br /> state that employees are expected to promptly report every on-the-job matter, no matter how minor,to <br /> their Supervisor. Employees are also to immediately report to their Supervisors any conditions that <br /> threaten the health and safety of employees or visitors. CARTS encourages all employees to make <br /> suggestions to their Supervisors. CARTS, under the direction of and in collaboration with the City,will <br /> continue to review and modify, if necessary,the Employee Responsibilities& Reports and Employee <br /> Suggestions to develop the procedures into a full ESRP to ensure that the procedures comply with 49 <br /> CFR Part 673. <br /> In general,the City of San Marcos ESRP will ensure that all employees are encouraged to report safety <br /> conditions directly to senior management or their direct Supervisor for elevation to senior management. <br /> The policy will include any contract employees.The policy will also spell out what protections are <br /> afforded employees who report safety related conditions and will describe employee behaviors that are <br /> not covered by those protections.The policy will also elaborate on how safety conditions that are <br /> reported will be reported back to the initiator(s)—either to the individual or groups of individuals or <br /> organization, dependent on the nature of the safety condition. <br /> To bolster the information received from frontline employees, CARTS, in consultation with the City,will <br /> also review its current policy for how its agency receives information and safety related data from <br /> employees and customers. If necessary, CARTS will develop additional means for receiving, investigating <br /> and reporting the results from investigations back to the initiator(s)—either to the person,groups of <br /> persons, or distributed agency-wide to ensure that future reporting is encouraged. <br /> H"a Communicating the Policy Throughout the Agency— 673.23(c <br /> The transit management team of the City and our service provider CARTS is committed to ensuring the <br /> safety of our clientele, personnel and operations. Part of that commitment is developing an SMS and <br /> safety culture that reduces risk to the lowest level possible.The first step in developing a full SMS and <br /> safety culture is communicating our SMP to all parties involved. <br /> The SMP and safety objectives are at the forefront of all communications.This communication strategy <br /> will include the continuation of Quarterly Safety Meetings to refresh transit employees on the safety <br /> policies, posting the policy in prominent work locations for existing transit employees and adding the <br /> policy statement to the on-boarding material for all new transit employees. In addition,the policy <br /> statement will become part of our transit contractor's regular safety meetings and other safety <br /> communications efforts.The policy will be signed by the Accountable Executive so that all transit <br /> employees know that the policy is supported by management. <br />