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<br />protective in-transit insurance, freight, and installation may be included in, or excluded from the expenditure cost in accordance with the Grantee's regular
<br />accounting practices and Generally Accepted Accounting Practices (GAAP).
<br />B.The Grantee will comply with UGMS Part III, Subpart C, Sec. 32 (d)(3) requiring certain items of equipment to be maintained on inventory if the item's
<br />cost is between $500 and $1000.
<br />C. The Grantee agrees to submit the TSLAC Equipment Report electronically via the TSLAC GMS with the Final FSR, no later than October 31, 2010, for
<br />all equipment/property purchased with grant funds during the SFY10 grant year. This list must balance with the equipment/property purchased under
<br />the approved grant application and all subsequently approved Budget and/or Program Revisions.
<br />D.Grantee must furnish a statement to Grantor certifying the governing entity's capitalization level with the approved grant application. Grantee agrees to
<br />maintain records on all equipment/property with an acquisition cost above governing entity's capitalization level.
<br />E. Subject to the obligations and conditions set forth in the UGMS Part III, Subpart C, Sec. 32, title to equipment acquired under a grant will vest in the
<br />Grantee upon acquisition. Grantee must include any equipment/property acquired with grant funds in the required bi-annual property inventory, and
<br />follow the UGMS Part III, Subpart C, Sec. 32 (d) that requires the Grantee to reconcile the equipment/property records with a physical inventory of
<br />the equipment/property every two years. This bi-annual inventory does not need to be submitted to Grantor, but must be maintained by the Grantee
<br />and will be subject to review by Grantor. When property is vested in the Grantee, Grantee will dispose of equipment/property in accordance with the
<br />UGMS Part III, Subpart C, Sec. 32 (e). When the Grantee has been given Federally or state-owned equipment/property, Grantee will follow the
<br />UGMS Part III, Subpart C, Sec. 32 (f).
<br />VII. REPORTING REQUIREMENTS
<br />The State Legislature has charged Grantor with submitting performance measurement reports that specify the level of services provided by its programs
<br />and services. In accepting the grant funds, the Grantee acknowledges responsibility for performing certain services on behalf of Grantor, as outlined in the
<br />approved Plan of Action. Therefore, the Grantee is responsible for submitting periodic reports that reflect the Grantee's level of performance on these
<br />services to Grantor. To comply with these requirements, the Grantee agrees to submit reports that are timely, accurate, auditable, and consistent with
<br />definitions.
<br />A.The Grantee agrees to submit the Loan Star Libraries Performance Report electronically on the TSLAC GMS to Grantor no later than the due dates
<br />listed in the following schedule. If library materials ordered with grant funds are received by Grantee after the end of the grant year, a revised final
<br />Loan Star Libraries Performance Report may be required covering receipt of those materials. This revised final performance report will be due no
<br />later than October 31, 2010.
<br />Note: Grantee must contact the Loan Star Libraries Grant Coordinator listed in Section X of this contract in order to submit a revised
<br />performance report.
<br />Reporting Period Due Date
<br />September 1, 2009 - February 28, 2010 March 7, 2010
<br />March 1, 2010 - August 31, 2010 September 5, 2010
<br />B.The Grantee agrees to submit electronically the TSLAC Financial Status Report Form (FSR), located on the TSLAC GMS, for the grant funded under this
<br />contract no later than the due dates listed in the following schedule. Grantee should submit a Final FSR once all grant funds have been expended and all
<br />program requirements are accomplished. Grantee should mark the last required FSR as "Final" and not submit any subsequent FSR forms.
<br />Reporting Period Due Date
<br />September 1, 2009 - February 28, 2010 March 31, 2010
<br />March 1, 2010 - August 31, 2010 September 30, 2010
<br />If necessary, a revised Final FSR must be submitted no later than October 31, 2010.
<br />Note: Grantee must contact the Grants Accountant listed in Section X of this contract in order to submit a revised FSR.
<br />C. The Grantee will send the Grantor a copy of all management letters issued by an auditor with the reporting package. As specified in UGMS Part IV,
<br />Subpart B, Sec. 235(c), the audit shall be completed and submitted within the earlier of 30 days after receipt of the auditor's report(s), or nine months
<br />after the end of the audit period, unless a longer period is agreed to in advance by the state agency that provided the funding or a different period is
<br />specified in a program-specific audit guide. The audit's Schedule of Expenditures of Federal and State Awards must list the amount of TSLAC
<br />awards expended for each award year separately.
<br />VIII. GENERAL TERMS AND CONDITIONS
<br />A.The Grantee will comply with the Loan Star Library Grant Program Guidelines for SFY 2010.
<br />B. The Grantee will comply with the Title 13, Part 1, Chapter 2, Subchapter C, Division 8, Rules 2.810 - 2.815 regarding the Loan Star Grant Program and
<br />Title 13, Part 1, Chapter 2, Subchapter C, Division 1, Rules 2.110 - 2.119 regarding General Grant Guidelines. Loan Star Libraries Administrative
<br />Rule 2.815 (c) states, "If a library has certified that it provides service to non-residents without charge or it has elected to participate in the
<br />TexShare card program, the library must maintain these services for the duration of the contract that it received." This means the library shall
<br />provide the same library services and may impose the same restrictions on non-resident customers as it does for those customers who live locally.
<br />Texas Government Code, Section 441.138(c), states, "State aid to a free tax-supported public library is a supplement to and not a replacement of
<br />local support."
<br />C. The Grantee will comply with the following parts of the Governor's Office of Budget and Planning, UGMS revised June 2004, located at:
<br />http://Jzovernor state tx us/files/state-Qrants/UGMS062004.doc.
<br />Part I. Cost Principles for State and Local Governments and Other Affected Entities (Adapted from OMB Circular A-87).
<br />Part H. State Uniform Administrative Requirements for Grants and Cooperative Agreements (Adapted from OMB Circulars A-102 and A-122).
<br />PartIII. State of Texas Single Audit Circular (Adapted from OMB Circular A-133).
<br />D. All publicity relating to the grant award must include acknowledgement of the Texas State Library and Archives Commission whenever possible and
<br />practical. Publicity includes, but is not limited to press releases, media events, public events, displays in the benefiting library, announcements on
<br />the Grantee's website, and materials distributed through the grant project. The Grantee will provide Grantor with one set of all public relations
<br />materials produced under this grant with the Final FSR.
<br />FY 2010 Loan Star Libraries Grant 2 of 5 Contract C - Under $20,000
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