Res 2024-050 approving a Memorandum of Understanding between the City of San Marcos and San Marcos Consolidated Independent School District, providing for the shared use of facilities for youth related programs and activities

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EXHIBIT "C" RULES AND REGULATIONS FOR USE OF SCHOOL FACILITIES The building and grounds of the School District ("District") are primarily for public school purposes, which include all activities of the school involved in carrying out its programs. No other use shall be permitted that will interfere with the primary purpose for which these buildings and grounds are intended. 1. The District reserves the right to deny/cancel any permit, and/or discontinue use of the facility by the applicant/user at any time if, in their sole discretion, the use of a facility is in the conflict with District use policies or regulations. 2. It is the responsibility of the applicant/user to report to the District by the close of the next business day all non-emergency injuries and damage due to the activities of the applicant/user. If the incident(damage to the facility or injury to a participant or attendee) is an emergency,the incident is to be reported immediately. CONDITIONS 1. The District administration will ensure that facilities are unlocked during all operational scheduled times. Keys to buildings of facilities shall not be issued to non- districtleadership staff for programming taking place in the facility. 2. Decorations that create damage to walls, ceilings, floors, or furniture are not allowed in district facilities. Nails,tacks, duct tape, glue and other adhesives, are not permitted. Open flames including,candles,briquettes,and wood fres are not permitted on District property. All costs for such removal of decorations or damages caused by decorations or open flame shall be directly billed to the user. 3. Any kitchen use must be coordinated by District nutrition staff. RESPONSIBILITIES 1. Adult leaders of organizations using District facilities shall remain with their groups throughout activities and shall be financially responsible for the proper care of the facility used, and any District materials, furniture, or equipment therein. 2. In the event of damage or loss of District property,the applicant must accept the District's estimate of replacement/repair and pay all costs associated therein within 30 days. The District is not responsible for property lost by individuals or groups using school facilities. RESTRICTIONS 1. The following items shall be strictly prohibited in all District facilities and upon all District properties: • All forms of smoking, tobacco use, and other nicotine delivery products; • Alcoholic beverages; and All illegal drugs. 2. Food is limited to certain facilities and the vending and/or serving of such must be approved by the District in advance of use of the facilities. 3. All State and local laws and fire codes are in effect for use of District facilities. All aisles, corridors, passages, vestibules, elevators, and stairways will be kept free and clear of obstructions and will not be used other than for ingress and egress. 4. No animals (except services animals) shall be permitted in the facility.