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Project Manager Claudette Blythe <br /> Project Sponsor Deborah Villalpando <br /> Project Start Date 17-Apr-24 <br /> Project End Date 31-Dec-25 <br /> Project Budget $800,000 <br /> Project Scope <br /> Development and implementation of a prevention and rapid rehousing service framework,implementation of a coordinated entry <br /> processes for individuals and families at risk of or currently experiencing homelessness,establish intake procedures, <br /> implementation of a client management system(HMIS),increase capacity for community-based service delivery and outreach, <br /> and successfully the successful launch and monitoring of afore mentioned services. <br /> Deliverables <br /> Prevention and rapid rehousing service framework,coordinated entry process established and implemented, coordinated entry <br /> planning entity(CEPE-community partners governing body)increased staffing and physical space improvements/expansion,staff <br /> training, client management system implemented, and services successfully launched(monitoring and evaluation). <br /> Key Stakeholders Project team,City of San Marcos,Southside Center Board of Directors,service community,community partners. <br /> Risks and Dependencies Funding availability,stakeholder buy-in,technical challenges in implementing client management system,regulatory compliance, <br /> external dependencies on other services or agencies. <br /> Project Phase 1 Project plan development(Month 1) <br /> Milestones Service framework development(Month 3) <br /> Coordinated entry process implemented(Month 6) <br /> Intake procedures established(Month 9) <br /> Client management system implemented(Month 6) <br /> Operational Infrastructure Development(Month 9) <br /> Communication Plan Bi-weekly projectteam meetings,monthly progress reports to stakeholders,regular updates to project sponsorthrough project <br /> management software(Asana)and Microsoft Teams. <br /> Change Management Clearly defined change request process,Impact assessment for proposed changes,approval process by project sponsor and/or <br /> Ptan steering committee. <br /> Quality Management Regular quality assurance checks,user acceptance testing for client management system,feedback mechanisms for service users <br /> Plan and stakeholders,such as user surveys and evaluation meetings. <br /> Resource Allocation Plan Project team members,funding allocations,technology resources for client management system(such as THN-HMIS),external <br /> consultants and/or contractors as necessary. <br /> Acceptance Criteria Service framework approved by stakeholders,coordinated entry process successfully implemented and tested,intake procedures <br /> in place and functional,client management system operational and meets requirements,successful service launch with positive <br /> feedback from stakeholders. <br /> Project Manager <br /> Signature <br /> Sponsor Signature <br /> Stakeholder Signature <br /> Stakeholder Signature <br />