Res 2024-177 Revising City Support of Arts and Public Events Policy

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• Award amount • Issues of eligibility, guidelines, or policy ��iippll ��I �°,mII'Imr mm u�u�1IIII YY ,mv� uumuu ��I w I I� ioi Immlli YY III' ��I ��6 Imn am mS� 00000�IBa„P�I�Imv.IIIIII ,Suu' hoiplllll on 1 �i uo�� °0° IIIIIIuuu�llV Illlhmulllll"Vllliuuml�l �o00 "Vllliuuml�l \V��umiBIIIV v��u,� h iplllll�I�Imv. W��, �o00 �vv IIIIIIuuu�llV IIIIII �M h m�iuol�� Illlhmulllll�I�luv.nu uAlp • Credit to City of San Marcos: Grant funded events are required ired to acknowledge the support of the City of San Marcos to demonstrate how City funds support of public events. Recipients receiving funds are required to use the provided City of San Marcos logo and/or credit line on all printed and electronic materials that advertise funded events. Instructions and San Marcos branding elements will be provided if a grant application is funded. • SIGNATURE EVENT and IMPACTFUL EVENT GRANT paid advertising: 15%of grant award must be used for paid advertising to potential visitors outside a 50-mile radius of the San Marcos city limits. • SIGNATURE EVENT and IMPACTFUL EVENT GRANT submission to Visit San Marcos website:All details in addition to an image and website address for more information to be submitted a minimum of 60 days prior to event to https://www.visitsanmarcos.com/events/submit-your- event • ALL EVENT GRANTS:send event/opening reception/program invitation to City Council and Public Events Grant staff: Date,time, description of event, reception, exhibit, etc. emailed two weeks in advance to citycouncil@sanmarcostx.gov and grantfunding@sanmarcostx.gov. • Animal shelter promotional opportunity: If feasible, the City of San Marcos asks that grant- funded events provide the opportunity for San Marcos Animal Shelter staff/volunteers to set up an area-to help educate attendees about animal adoptions and services.The applicant will coordinate directly with the Community Engagement Coordinator at 512-805-2674. • Organizers are responsible for following all City permitting requirements: Destination Services staff can help0 applicants find information about City permitting requirements, including the City's Special Events Permitting policy. It is up to the applicant to ensure all permits are secured and safety requirements are met. �OYf b;C �)IP°°'ll 11 Grantees must notify the Public Events Grant staff IN WRITING at any point the event is changed from the way it was described in the grant application.This includes, but not limited to, substitutions in personnel, change in scope, change of event dates, change in number of performances, change of event location, change of the event from in-person to virtual, and cancellation. Changes to key elements in the event are subject to review and may result in revision or revocation of the grant award. If the grantee fails to inform Public Events Grant staff of changes 60 days prior to the initial event dates, staff reserves the right to withhold payment or require a refund. 14 1 r'u a g