Res 2025-166 Approving a contract for election services with they Hays County election Administrator for the provision of election services for the city's general election to be held on Nov 4, 2025

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4. Any other nontransferable function specified under Section 31.096 or other provisions of law. B. Cancellation of Election. If the City of San Marcos cancels its Election pursuant to Section 2.053 of the Texas Election Code, the Contracting Officer shall be entitled to receive an administrative fee of$75. The Contracting Officer shall submit an invoice for the administrative fee as soon as reasonably possible after the cancellation, and the City of San Marcos shall pay the fee. C. Contract Copies to Treasure and Auditor. In accordance with Section 31.099 of the Texas Election Code, the Contracting Officer agrees to file copies of the Contract with the County Treasurer and the County Auditor of Hays County, Texas. D. Election to Resolve a Tie. In the event that an Election is necessary to resolve a tie vote, the terms of the Contract shall extend to the second Election, except: 1. The City of San Marcos and the Contracting Officer will agree upon the date of the Election and the early voting schedule subject to provisions of the Election Code and with regard to other elections being conducted by the Contracting Officer. 2. The City of San Marcos will be responsible for any Department of Justice preclearance submission under Section 5 of the Federal Voting Rights Act. 3. An attempt will be made to use the Election workers that worked in the first Election; those poll workers will not have additional training provided by the Contracting Officer. 4. The cost of the Election will be borne by the City of San Marcos; the Contracting Officer will work with the City of San Marcos on cost management. E. Amendment/Modification. Except as otherwise provided, this Contract may not be amended, modified, or changed in any respect except in writing, duly executed by the parties hereto. Both the Contracting Officer and the City of San Marcos may propose necessary amendments or modifications to this Contract in writing in order to conduct the Election smoothly and efficiently,except that any such proposals must be approved by the Contracting Officer and the governing body of the City of San Marcos or its authorized agent, respectively. 9