Res 2025-181 approving a one-year extension of the city’s contract with the Hays Caldwell Economic Development Partnership (“HCEDP”) in the amount of $200,000.00, plus eligible expenses, for economic development services

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1. The President/ CEO will be an ex-officio member, without vote, on the Economic Development San Marcos Board (EDSM Board). 2. The President/CEO will provide reports directly to the City Manager and any City nominees who serve on the Partnership's Board of Directors (the Partnership Board), and will cooperate fully with the EDSM Board, the City Council and the City staff in all matters related to economic development. I Economic Development San Marcos Board ("EDSM"). The President/CEO, or designee, shall attend all meetings of the EDSM Board at which an incentive presented to the City by the Partnership is discussed or at which the President/CEO's presence is requested by the City Manager. 2. For any project presented to the EDSM Board for consideration by the Partnership, the Partnership shall: Make meeting materials available for review by city staff no less than seventy-two (72) hours prior to the EDSM Board meeting or the required posting date. The Partnership shall endeavor to have said materials available no less than one hundred (120) hours prior to the EDSM Board meeting but is frequently constrained by timelines outside its control. ii. The City and Partnership agree that any meeting materials related to any non-public portion (also known as closed or executive session) of an EDSM Board meeting or those materials that are subject to a Non - Disclosure Agreement executed by the Partnership shall only be made available for review in physical form in the offices of the Partnership with a staff member of the Partnership present during its normal business hours. EDSM Board members shall not be permitted to bring any device capable of communicating with individuals outside the review room, recording, photographing, or otherwise duplicating or disseminating the non-public meeting materials. K. Semi -Annual and Annual Reports. The Partnership will prepare written semi- annual reports regarding Small Business Development, Business Attraction, and Workforce Development for the City of San Marcos and present to the City Council and City Manager. A written Annual Report on activities of the Partnership will be prepared and provided to the City Manager no later than January 31A of each year. The reports provided to the City Council in this paragraph are in addition to any information the City may request from the Partnership for presentation to the City Council in connection with a specific request for an EDSM Approved on Aug. 22, 2025: One -Year Extension (Clean Version) Page 6 of 25