Res 2025-175 approving an updated Council Technology Acquisition Policy, Council Member Electronic Use Policy, and a Council Policy Acknowledgment form that provides guidelines, expectations and responsibilities for the procurement and use of technology

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Council Member a desktop computer with access to a virtual desktop to view packets during meetings. Council Cell Phone Council Members will have the choice of requesting a City-owned cell phone or they may elect to use their personal phone and receive a monthly stipend. • For a City-owned cell phone,the City will purchase and provide a phone selected from the approved hardware list(See Council Approved Hardware Catalog).The City will be responsible for providing a cell phone, incurring all setup charges, support and providing coverage under the current City's data and voice plan. In the case of a lost/stolen/damaged cell phone, the City is responsible for the replacement cost and terminating of services. • For a Council Member-owned phone,the City will provide a stipend based on the rate disclosed in the Council Cellular Allowance form.The Council Member must complete, sign and submit the cellular allowance form to the City Clerk's office for processing.The Council Member is responsible for purchasing the equipment, selecting a phone/data plan based on their needs, support and paying all setup and monthly fees associated with the cell phone. In the case of a lost/stolen/damaged cell phone,the Council Member is responsible for the replacement cost. Multiple Council Terms • If Council Member is elected to multiple terms, he or she will retain their technology for their new term. • Technology shall be replaced once it has exceeded the manufacture warranty or it is determined that the technology no longer meets minimum functional requirements for use. End of Council Term At the end of the Council Member's term, he or she will have the option of surrendering all technology devices to the City or purchasing and retaining the City-owned technology at a depreciated value as described below. • For a Council Member to retain their technology,the City will calculate the depreciated value by taking the original purchase price of the technology and depreciate it over seven-years.The Council Member will be responsible for paying the remaining value of the device, including sales tax.The City Information Technology Department will remove all licensed software from the device prior to purchase. Review Process This policy will be reviewed at a minimum every three years. Policy Last Review Date—8/1/2025 Policy Next review Date—8/1/2028