Res 1978-014 - Laserfiche WebLink

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36b I For example, the name, date of issue, amount of funds received, the person receiving the funds and docket number for which the receipt applies should be shown on the receipt. All signatures of the Court Judge should be his actual signature rather than the present use of a stamp signature. All orders of the Munici- pal Court Judge should be personally signed by the Judge. Police tickets and ticket books should be prenumbered and con- trolled in accordance with the suggested procedures of control for prenumbered receipts. Finance Department personnel should occasionally trace and audit a group. of police tickets into the Court docket and then into cash receipts or determine that the tickets have been properly disposed of. Police parking tickets lack control.. Wee suggest that these tickets be adequately con- trolled and that the City adopt a better procedure for collecting this type of fine. GENERAL I LICENSES AND PERMITS - The present control of issuing licenses and permits is inadequate. certificates issued for licenses and permits should be prenumbered and controlled by the Finance Director. For example, under the present system th~ application for a building permit becomes the permit. There is only limited control under such a procedure. . RECORD RETENTION POLICY - The requirements of the City Charter, State Statutes and the City's various other funding sources makE' it imperative that the City complete the adoption and implemen- tation of a good record retention policy. UTILITY BILLING - The.Utility Department should consider the possibility of using a card type utility bill rather than the present billing procedure. By the use of a card type bill you will save the cost of envelopes and the time cost of stuffing the envelopes. I INSURANCE BIDS - We suggest that the Finance Director give con- sideration to requesting insurance bids for the various City insurance requirements. A bid system could reduce your overall insurance cost.