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.,', are acquired during any reporting period. Subsequent rc- if purchased. If furnished (from a previous contract or visions of the PR-7 must include all assets previously from another source by OTS), enter "OTS." shown (even if they have been disposed of); it is suggested 7. ACQUISITION DJl.TE - Enter the date the asset was received that the organization submitting claims retain the or i- or transferred to the project. 8. DISPOSITION - If an asset is destroyed, stolen, or trans- ginal PR-7 for subsequent updating and submit photocopies to OTS. ferred to another project respectively, enter "DESTROYED," 2. ~ - Sarne as the heading for PR-3,4,S, and 6. 3. OTS-UNIQUE TRANSACTION - Enter the la-digit OTS code "STOLES," or the new project number and date of transfer for the asset (for example: MW00086102), if known: if in this column (if the new project number is not known, it can be obtained from the responsible OTS m.anager). NOTE: If an item is acstroyed or stolen, the full details unknown, leave blank. 4. USER IDENT - Enter the inventory number used by the must be docwnented; contact the responsible OTS manager claimant organization. NOTE: If none is used, a number system must be created, a number assigned, and the number for details. If an asset is transferred to another or- ganization, an Accountable Assets Log (OTS form AA-2) must affixed to the asset (embossed tape is a useful method in be. furnished to you to clear your records (see the respon- sible OTS manager for details). some instances). 5. DESCRIPTION/SERIAL NO. - Enter a meaningful description of the asset and its serial number (if applicable). Examples In general, manufacturers names are not useful, except in ~ - The completed and signed PR-I, with attachments, must be forwarded, in duplicate, to the responsible OTS manager. It will be reviewed and processed in accordance with OTS policy, and reimbursement may be expected wi thin two to six ....eeks if no major problems are encountered in the review. The exact period required will depend upon immediate processinq backlog in the OTS office and the State Comptroller' B office, mail delays, and other in- cidental factors. of "useful" descriptions are: A. Typewriter, IBM Selectric II, S/NXXXXXX... B. Desk, Secretarial, 30" x 60", left hand, walnut C. File Cabinet, 4-dr., legal, black metal some instances where they uniquely define a type, style, or quality; for example, "IBM Selectric Ir- or "HP-4S" are useful identifiers but "Casemark" or "Shaw-Walker" are generally not. 6. PURCHASE COST - Enter the exact amount paid for the item, Page 9 of 17 Page 10 of 17 - . , , ., -