Res 1981-025 - Laserfiche WebLink

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of f'unds under th:is contract for three (3) years from the date of final payment under this contract or for four (4) years from the termination of this contract, ~M.chever per:i, od eXl:~:i.'res first., Records shall be retained beyond this period if any audit findings have not been resolved. In this event, the records shall be retained by the Contractor for a period of three (3) years from the time when the audit findings are resolved. The Contractor shall keep these records, documents, and reports in good and accessible condition. SECTION XI. ACCESSIBILITY OF RECORDS AND ON-SITE VISITS The Contractor shall give the Department, the Comptroller General of the United States, or the United States Office of Personnel Management (OPM), through their authorized representat:iw~s, access to and the right to examine any or all pertinent records, files, books, documents, file papers, or other written materials relating to this contract; and maintained by the Contractor or any person or other entity with whom any port:ion of the performance hereunder has been subcontracted. The Contractor shall give the Department and the Comptroller General and OPM the right at: all reasonable times to inspect or otherwise evaluate the work performed or being performed hereunder the premises :in which it is being performed. The Contractor shall give 'the access and right to examine provided under this Sec. tion for three (3) years from the date of the final payment under this contract. SECTION XII. PROJECT INCOME The Contractor agrees that the interest on contract funds earned by the Contract:or shall be returned to Department by check payable to the Comptroller of the State of Texas. Program income earned by the Contractor during the con- tract period as a result of pro.ject activities, including royalties from copyrights and patents, shall be retained by the Contractor and shall be added to funds committed to the project and used to further eligible program objectives. If royalties continue to be received after the completion or termination of this contract, Department and the Contrac.'tor shall negotiate the disposition of the Federal share of any amount exceeding $200 received annually. SECTION XIII. TRAVEL The Contractor shall be reimbursed for travel to the extent that :it has been budgeted in Attachment A. Except as otherwise provided herein, the rate of reim-- bursement by Department for travel will not exceed the rate of reimbursement for travel by State employees~ At the Contractor's option, it may submit to Department a "Local Travel Policy," consisting of a written statement delineating the rates which COntractor proposes to use in computing travel and per diem expenses of its employees. If Department finds this "Local. Travel Policy" to be acceptable for use under this contract, it Shall approv~ ir; f~r use in lieu of the Department's for tr'aw~l and per diem~ Such appr'~r:va], mu:.~;{~ b~2~ :in wr:iting ~t~.d signed by the Executive Director of the Departmer:r::. !][ort approval, the Department shall reimburse Contractor for I;ravel and per d:i~!:.:t ex[>,r2['tses at rates which .are in accordance with Contractor's "I. oca/ Travel Policy." SECTION XIV. INDEPENDENT CONTRACTOR It is expressly understood and agreed by both Parties hereto that the Department is contracting with the Contractor as an Independent Contractor and that the Contractor, as such, agrees to hold the Department harml.ess and to indem- Page 7 of 15