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96. Regular Meeting July 26, 2004 Page 20 out, the annual Awards Banquet did very well and the Chamber is hoping to have another good Turkey Trot Golf Tournament this year. Mayor Narvaiz inquired as to the percentage of the income and how the Chamber proportion out Shared Costs. Mr. Garza stated the Chamber proportions out their shared cost into thirds. He also stated the Chamber did not look at income versus expenditures. He also stated the Chamber did not detail expenditures between their two boards. Mayor Narvaiz inquired whether there are any recommendations regarding the Minority Tourism and Economic Development Advisory Board. Mr. Garza stated the only problem the Chamber is experiencing is on the funding on the TCE side, which is funded by the Hotel/Motel Tax. He stated TCE does not receive an installment until October, so they start the fiscal year with no funds. He also stated by the time they receive an installment, they pay back the Chamber their total installment. He stated this hurts TCE by not being able to go out and buy more commercials or more advertising. Mayor Narvaiz inquired as to the percentage of administrative costs which are being used in the TCE budget and Minority Tourism and Economic Development Advisory Board budget. Mr. Garza stated the TCE salaries and administrative costs are 55 percent and the Minority Tourism and Economic Development Advisory Board is 61 percent. Mr. Thomaides inquired why the Minority Tourism and Economic Development Advisory Board have a higher percentage. Mr. Garza stated the Minority Tourism and Economic Development Advisory Board are lower numbers. Mayor Narvaiz inquired whether the Minority Economic Development and Tourism Advisory Board budget is voted on by the Minority Tourism and Economic Development Advisory Board. Mr. Garza stated he met with the City Manager, City Attorney, both the Advisory Boards and their General Board. He stated the General Board was recommending expenditures for Minority Economic Development and Tourism Advisory Board and TCE. Mr. Thomaides inquired whether the Minority Economic Development and Tourism Advisory Board contracts state they are responsible for their budget, or is it the General Board of the Hispanic Chamber. Mr. Mark Taylor stated the budget formulation was initially with the Chamber Board itself, and then subject to review and approval by the Advisory Board. He stated the disconnect last year was that the Advisory Board did not come into existence until after the contracts were approved. Mayor Narvaiz inquired whether the contract language was identical for both Chambers regarding their own Budget Committees, forming the budget, and then goes back to their boards for approval. Mr. Mark Taylor stated the language in the contracts is the same. The Council agreed by consensus to table this discussion until the Special Meeting scheduled for Monday, August 2, 2004 at 6:00 p.m. Mayor Narvaiz introduced the City Council's Report. 1) Mr. Mihalkanin stated he would like an Executive Session at the next Regular Meeting scheduled for August 9, 2004, regarding the Water/Wastewater Treatment Plant. 2) Mayor Narvaiz stated Wednesday, July 21, 2004, was the first Mayor's Coffee. She stated the next Mayor's Coffee will be Wednesday, July 28, 2004 from 2:00 p.m. to 4:00 p.m. at City Hall.