Res 2008-156 - Laserfiche WebLink

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and correspondingly Prime would have no obligation to gain pre-approval by the City for those particular advertising endeavors. 3. Contribution of Funds by City. The City agrees to contribute to the Program up to the sum of $307,000.00 The City will use these amounts to reimburse Prime for the City's share, which is 50% of the amount of the advertising costs incurred by Prime for the Program. The City will make these payments within 30 days from receipt of an invoice submitted with copies of the placed advertising. The City will hold the balance of unused funds in a liability account of the City for the purpose of making payments to Prime under this Agreement until December 31, 2009, when any unspent funds will revert to the City's hotel occupancy tax fund balance. In no event will the total of contributions by the City under this Agreement exceed a total of $ 307,000.00. 4. Advertising Placement; Program Costs; Payments. A. Prime will pay for all advertising placed under this Agreement, and Prime will provide the City with proof of the advertising and detailed copies of invoices associated with the advertising. B. The City shall have the right to review and approve expenses in advance related to the Program to include, but not limited to, placement fees, agency fees, design and production fees, in order to ensure the best possible rates can be obtained for the Program. The City shall have 48 hours to respond, after notification by Prime; otherwise, its consent is deemed approved. Objections to expenses must be made in writing, in advance of placement. No party at any time shall unreasonably withhold its approval. C. The City's contributions to the Program made pursuant to the Agreement shall not be used to reimburse Prime for services provided by any of its officers, agents or employees for any services it provides in connection with the advertising expenses incurred under this Agreement. When placing media buys, all discounts, rebates, or added value shall be re-invested into the Program. Reports. A. Prime shall provide the City with reports related to the Program containing the following information, within 45 days after completion of each advertising campaign paid for in whole or in part with funds under this Agreement: An analysis of funds expended under this Agreement; 2. A listing of the advertising media used, the dates of use, and the type of advertisements placed; and, The number of print ad redemptions. Page 2 of d C \Documents and Settings'issewell\Local Settings\Temporary Internet Files'OLK2I\SM Prime Advertising Contract Final v1doc