Res 2009-005 - Laserfiche WebLink

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instructions may be forwarded directly to the Contractor by the City; have authority to act on behalf of the City only to the extent provided herein and in the construction contract documents unless otherwise modified by written instrument in accordance with Section 12.1. Any instructions issued directly by City to Contractor will be promptly communicated to the Engineer if the Engineer was unavailable at the time of issuance of instructions. 1.6.8 Assist the City in conducting a pre- construction conference with the Contractor, members of City's staff, representatives of affected utility providers, and federal and state agencies having jurisdiction over the Project (including City inspectors) in order to establish construction schedules and to identify key representatives of the parties and lines of communication. The Engineer will be responsible for providing an agenda and for keeping accurate minutes of this meeting. The Engineer will distribute minutes to the interested parties within five calendar days of the conference. 1.6.9 Assist the City in obtaining applicable permits and approvals from the appropriate agencies prior to construction. 1.6.10 Make on -site inspections of the Project at least twice monthly to ensure familiarity with the progress and quality of the work, to review the site and note observable conditions in order to determine if the work is proceeding in acceptable conformance with the construction contract documents, and to review the work with the City's designated representatives. On the basis of such on -site inspections by the Engineer, the Engineer will keep the City informed of the progress and quality of the work through written status reports and through meetings with the City's representative; and will also be reasonably available to perform site visitations at the specific request of the City by the next business day after a request is made. 1.6.11 Conduct monthly meetings with the City and other interested parties to review progress on the Project. The Engineer will present a Project working days update, submittal log, RFI log, Change and Field Order log. Both parties assume that Bidding and Construction Administration Task will last 18 months and that there will be no more than 15 meetings during this Task. The Engineer will prepare meeting agendas for each meeting and distribute meeting minutes within five calendar days of each meeting. 1.6.12 In performing all services, including inspections, the Engineer will not supervise, direct, have control or charge of and will not be responsible for construction means, methods, techniques, equipment choice and usage, sequences or procedures, or for safety precautions and programs in connection with the work, for the acts or omissions of the Contractor, subcontractors or any other persons performing any of the work, or for the failure of any of them to carry out the work in accordance with the construction contract documents, or to comply with laws and regulations applicable to the Contractor's furnishing and performing the work unless such acts or omissions are due to the negligence of the Engineer or are negligent acts, errors or omissions under the Engineer's control. However, Engineer will exercise its authority on behalf of City in accordance herewith and particularly during the construction phase so that work performed by the Contractor results in a Project completed in acceptable accordance with the construction Kimley Horn — Thorpe Lane Project