Res 2005-050 - Laserfiche WebLink

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J. Discovery of defective elements made known to the contractor before or during the construction process shall be brought to the immediate attention of the program administrator in writing. When repairs are made, the repairs shall reasonably match the surrounding materials in original design and dimension as approved by the program administrator. K. Where additional work is necessary to make repairs or to correct unforeseen dangerous conditions, the contractor shall submit to the program administrator a proposal consisting of what type of work is needed, the cost of such work, and the time necessary for such work to be completed. Unless it is determined there exists an immediate health and safety danger, NO WORK SHALL BE AUTHORIZED until agreed upon in writing by the homeowner, contractor, and program administrator. L. Compensation for additional work will be negotiated in the following manner: i. the deletion of work proposed, but not started; or if that is not possible, ii. an increase to the dollar amount of the contract (if funds are available). M. No other work shall be done to the project other than the work agreed upon in writing by the homeowner, program administrator and contractor or as necessary to remove immediate health and safety dangers during the construction phase. N. Contractor will be responsible for determining utility needs, to provide adequate sanitary facility(s) and to safely operate equipment on site. 14. PRE..CONSTRUCTION CONFERENCE A. The Administrator shall conduct a pre-construction conference with the contractor and the recipient. The terms of the proposed rehabilitation contract will be explained along with the roles of the Administrator and the applicant. Additionally, the Administrator will explain the inspection procedures, completion requirements, and payment procedures. At the pre-construction conference, the Administrator shall have the following documents properly executed by both the homeowner and the contractor: 1) the Notification of Lead-Based Paint form; 2) the Pre-construction Conference Report; and 3) the Contractor's Non-Kickback Certification. In addition, exterior and interior "before" pictures will be taken and placed in file. B. Prior to adjourning the pre-construction conference, the Administrator shall present the rehabilitation contract to be executed by the homeowner and the contractor. Upon executing the rehabilitation contract, the contractor will be provided with a written Notice to Proceed. This Notice to Proceed will allow for a ten (10) day start period from the date of the notice and shall also stipulate the number of days allowed for completion of the work. C. Each rehabilitation contract executed with a contractor shall contain a completion date and provide for liquidated damages if the contractor fails to meet such completion date. D. Project setup reports must be submitted after the work write-ups and initial inspections have been approved by the Administrator.