Res 2005-071 - Laserfiche WebLink

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study's products or objectives; and a description of any action the CONTRACTOR(S) plans to take to correct any problems that have been encountered. 6. The COMPLETION DATE and the FINAL REPORT DEADLINE can be extended upon written approval by the EXECUTIVE ADMINISTRATOR. The CONTRACTOR(S) should submit a written request to the EXECUTIVE ADMINISTRATOR at least thirty (30) working days prior to the COMPLETION DATE or thirty (30) days prior to the FINAL REPORT DEADLINE for an extension to the respective dates and explanation of why the deadlines have not been met. ARTICLE IV. COMPENSATION AND REIMBURSEMENT 1. The BOARD agrees to compensate and reimburse the CONTRACTOR(S) in a total amount not to exceed the BOARD'S SHARE OF THE TOTAL STUDY COSTS for costs incurred and paid by the CONTRACTOR(S) pursuant to performance of this CONTRACT. The CONTRACTOR(S) will contribute local matching funds in sources and amounts defined as the LOCAL SHARE OF THE TOTAL STUDY COSTS. The BOARD shall reimburse the CONTRACTOR(S) for ninety percent (90%) of the BOARD's share of each invoice pending the CONTRACTOR(S)'s performance, completion of a Final Report, and written acceptance of said Final Report by the EXECUTIVE ADMINISTRATOR, at which time the BOARD shall pay the retained ten percent (10%) to the CONTRACTOR(S). 2. The CONTRACTOR(S) shall submit vouchers and documentation for reimbursement billing according to the VOUCHER SUBMISSION SCHEDULE and in accordance with the approved task and expense budgets contained in Exhibit C to this CONTRACT. At the discretion of the EXECUTIVE ADMINISTRATOR and upon written memorandum to the contract file, the CONTRACTOR(S) has budget flexibility within task and expense budget categories to the extent that the resulting change in amount in anyone task or expense category does not exceed 35% of the total amount authorized by this CONTRACT for the task or category to be changed. Larger deviations shall require a formal contract amendment. For all reimbursement billings including any subcontractor's expenses, the EXECUTIVE ADMINISTRATOR must have provided written approval of REQUIRED INTERLOCAL AGREEMENT(S) and contracts or agreements between the CONTRACTOR(S) and the subcontractor. The CONTRACTOR(S) is fully responsible for paying all charges by subcontractors prior to reimbursement by the BOARD. 3. The CONTRACTOR(S) and its subcontractors shall maintain satisfactory financial accounting documents and records, including copies of invoices and receipts, and shall make them available for examination and audit by the EXECUTIVE ADMINISTRATOR. Accounting by the CONTRACTOR(S) and its subcontractors shall be in a manner consistent with generally accepted accounting principles. 4. By executing this CONTRACT, the CONTRACTOR accepts the authority of the State Auditor's Office, under direction of the legislative audit committee, to conduct audits and investigations in connection with any and all state funds received pursuant to this contract. The CONTRACTOR shall comply with and cooperate in any such investigation or audit. The CONTRACTOR also agrees to include a provision in any subcontract related to this contract that requires the subcontractor to submit to audits and Section II, Page 3 of 7