Res 2005-105 - Laserfiche WebLink

Home Browse Search

The City of San Marcos Facilities Service Contract by the City. Cost Substantiation shall also be required where the parties agree that the Company shall perform work on a cost-plus basis. (C) Cost Substantiation Documentation. Any documentation delivered hereunder to substantiate cost shall include the amount of such cost, shall describe the competitive or other process utilized by the Company to obtain the fair market price, and shall state that such services and materials are reasonably required pursuant to this Service Contract. The Cost Substantiation documentation shall be accompanied by copies of such documentation as shall be necessary to reasonably demonstrate that the costs for which Cost Substantiation is required have been paid or incurred. Such documentation shall be in a format and include content reasonably acceptable to the City. The Company's entitlement to reimbursement of Cost Substantiated costs of the Company shall be subject to the limitations set forth in this Section. (D) Technical Services. Company personnel and personnel of Subcontractors providing technical services shall be billed at their then currently applicable rates for similar services on projects of similar size and scope to the Contract Services. The Company shall use commercially reasonable efforts to use available Company personnel for additional work hereunder before using Subcontractors. (E) Mark-Up. On all costs incurred by the Company for work performed directly by the Company which are subject to Cost Substantiation, the Company shall be entitled to recover its direct expenses, including labor costs, plus a 20% allocation for overhead. The price payable to all Subcontractors, including Subcontractor overhead and mark-ups for risk and profit, shall be commercially reasonable. (F) Evidence of Costs Incurred. To the extent reasonably necessary to confirm direct costs required to be Cost Substantiated, copies of timesheets, invoices, canceled checks, expense reports, receipts and other documents, as appropriate, shall be delivered to the City with the request for reimbursement of such costs. SECTION 15.8. SUHCONTRACTORS. (A) Use Restricted. The Company shall operate the Facilities with its own employees and fully in accordance with the requirements of Article V. Subcontractors may be used to perform other Contract Services, subject to the City's right of approval set forth in subsection (H) of this Section. (H) Limited City Review and Approval of Permitted Subcontractors. The City shall have the right, based on the criteria provided below in this Section, to approve all Subcontractors which the Company is permitted to engage under subsection (A) of this Section for Contract Services valued in excess of $15,000 (as adjusted annually by the Service Fee Adjustment Factor) annually, except: (1) equipment suppliers; (2) Governmental Hodies; and (3) approved Subcontractors listed on Appendix 7. The Company shall furnish the City written notice of its intention to engage such Subcontractors, together with information reasonably 103