Res 2005-105 - Laserfiche WebLink

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The City of San Marcos Facilities Service Contract remain responsible for collecting any such taxes, sewer rates or user fees and shall own the proceeds from such collections as the sole property of the City. SECTION 7.15. ASSET AND FINANCIAL RECORDS. (A) Facilities Records. The Company, on and after the Commencement Date, shall establish and maintain computerized information systems with respect to the Facilities for operations and maintenance data and process control, including the information necessary to verify calculations made pursuant to this Service Contract and demonstrate compliance with the Contract Standards. The Company shall promptly provide the City, upon reasonable request, with copies of all operations and maintenance data and other information kept by the Company in its performance of the Contract Services. (B) Availability of Facilities Records to City. The Company shall make available to the City all operations, maintenance, performance, complaint tracking, Effluent discharge, Residuals, process control and similar records and data as are available to the Company. The City shall have real time, to the extent reasonably available, continuous computer access to such records and data, and hardcopy reproduction capability, through information systems installed and maintained at a location in the City outside the Facilities designated by the City. (C) Record Documents and Mapping. The Company shall maintain at the Facilities and make available to the City upon request for review and copying all designs, drawings, blueprints, plans, specifications and "as-built" or record drawings and documents relating to any Capital Modifications performed by the Company. The Company shall: (1) keep current all such Facilities records to show any changes to the Facilities (including valves, pipes, pumps, meters and other assets) made by the Company in the performance of the Contract Services; and (2) provide advice and assistance to the City, based on such records, in establishing and maintaining any City geographic mapping and information systems. (D) Financial Records. The Company shall prepare and maintain proper, accurate, complete and current financial books, records and accounts, in accordance with generally accepted accounting principles, with respect to the Corrective Maintenance Budget, the Pass Through Cost Component or Variable Component (if any), including Subcontractor costs, the costs of material, equipment and supplies. These financial records shall be in form and substance sufficient to support all financial reporting, including Cost Substantiation, required hereunder. In the event the Company fails to prepare or maintain any books, records or accounts as required under this Section, the Company shall not be entitled to any requested payments or adjustments for which Cost Substantiation was required hereunder to the extent such failure prevented Cost Substantiation. The Company shall keep the relevant portions of the books, records and accounts maintained with respect to each Contract Year until at least the seventh anniversary of the last day of each such Contract Year (or such longer period as 47