Res 2002-125 - Laserfiche WebLink

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and other pertinent documents may, upon prior conference with the Consultant, be copied by the City, CAPCO or any of its duly authorized representatives. All such information shall be handled by the parties in accordance with good business ethics. The Consultant shall provide proper facilities within the state of Texas for such access and inspection. All federal requirements governing grants (OMB and Budget Circulars A-87 or A-1 22, A-1 02 or A-1 10, and A-1 28) are applicable. 5.2 Audits conducted pursuant to this provision will be in accordance with State law, regulations and policy, and generally accepted auditing standards and established procedures and guidelines of the reviewing agency. 5.3 The Consultant agrees to the disclosure of all information and reports resulting from access to records pursuant to Section 5.1 above to the City and CAPCO. Where the audit concerns the Consultant, the auditing agency will afford the Consultant an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. 5.4 Records under Section 5.1 above shall be maintained and made available during the entire period of performance of this contract and until three years from the date of final CAPCO payment for the Project. In addition, those records which relate to any dispute, litigation, or the settlement of claims arising out of such performance, or costs or items to which an audit exception has been taken shall be maintained and made available until completion of such action and resolution of all issues which arise from it, or until the end of the regular three-year period, whichever is later. 5.5 Access to records is not limited to the required retention periods. The authorized representatives designated in Section 5.1 of this Article will have access to records at any reasonable time for as long as the records are maintained. 5.6 This audit/access to records Article applies to financial records pertaining to all sub-agreements, and all sub-agreement change orders and amendments. In addition, this right of access applies to all records pertaining to all sub-agreements, sub-agreement change orders and sub-agreement amendments: to the extent the records reasonably pertain to sub-agreement performance; if there is any indication that fraud, gross abuse or corrupt practices may be involved; or if the sub-agreement is terminated for default or for convenience. 5.7 The City and CAPCO reserve the right to require reimbursement of any overpayments determined as a result of any audit or inspection of records kept by the Consultant on work performed under this Agreement. ARTICLE 6 OWNERSHIP AND USE OF DOCUMENTS 7