Res 2002-145 - Laserfiche WebLink

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8/01 The Public Agency shall submit to CAPCO the requisition form (Exhibit 3) to procure the items. The requisition must contain all required information including the vendor's name, address, and telephone number. If the requisition is for goods and services costing more than $2,500, the proposed vendor must be approved by CAPCO or included in the State of Texas Vendor Catalog. If a performance report is due from Public Agency under its interlocal contract with CAPCO, the completed report must accompany the requisition. Upon delivery of the procured items, the Public Agency shall notify CAPCO in writing of their receipt and condition within five business days of receipt. CAPCO will pay the vendor and deduct the payment amount from the proper line item in Public Agency's budget. CAPCO will provide the Public Agency a copy of the adjusted budget within 30 calendar days after payment to the vendor. CAPCO will not undertake the direct purchase of goods and services unless the requisition (and completed performance report if due) is received by June 15th of the current fiscal year. 3. Affirmative Action Procurement Policy It shall be the policy of CAPCO to assist small, disadvantaged business enterprises (DBEs), minority business enterprises (MBEs), women-owned businesses, and historically underutilized businesses (HUBs) in learning how to do business with CAPCO and its contractors and subcontractors. It shall be the further policy of CAPCO that these sources shall have the maximum feasible opportunity to compete. Every solicitation for procurement must require that each bidder or offeror include a statement that the bidder or offeror will comply with this policy. To ensure that CAPCO's policy to assure that small, MBEs, DBEs, women-owned businesses, and HUBs are utilized, CAPCO and its contractors and subcontractors should take the following affirmative steps: · Include qualified small, MBEs, DBEs, women-owned businesses, and HUBs on the Bidders'Lists. State lists may be utilized to locate such businesses by contacting the General Services Commission; . Assure that small, MBEs, DBEs, women-owned businesses, and HUBs are solicited whenever they may be potential sources. In this regard, the Purchasing Agent should investigate new sources and advertise when feasible in minority publications; . When economically feasible, and where not in contravention of competitive bidding requirements, the Purchasing Agent should divide the total requirements into smaller tasks or quantities so as to permit maximum small, MBE, DBE, women-owned businesses, and HUB participation; -, j