Res 2002-181 - Laserfiche WebLink

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3. Maintain a full-time staff to assist in coordination of activities with the San Marcos Convention and Visitors Bureau. 4. Utilize the United States Hispanic Chamber of Commerce, the Texas Association of Mexican American Chambers of Commerce, and the Internet to promote the City of San Marcos to the Hispanic market. B. The Chamber shall make these expenditures in conformance with and in proportion to the Chamber Tourism and Cultural Events budget for 2002-2003 which is marked Exhibit A (under the column "Proposed TC&E 2002-2003") and attached to this Contract for all intents and purposes as though fully set out herein. The Chamber acknowledges that the City's approval of this budget creates a fiduciary duty in the Chamber with respect to the revenue provided by the City to the Chamber under this Contract. C. The Chamber shall submit a report at least quarterly to the Mayor and City Council, with a copy to the City Manager, of activities and expenditures resulting from previously allocated CVB funds. 3. EXPENDITURE RESTRICTIONS; BOARD MEETINGS A. Purchases made with Tourism Funds which exceed $1000 in amount shall be made from the low responsible bidder, and at least three bids shall be obtained for each such purchase. Purchases made with Tourism Funds shall not be restricted to Chamber members. Members of the Chamber's Board of Directors (the "Board") shall not have an ownership interest in any company from which a purchase or purchases of $7,500 or more annually are made with Tourism Funds. Chamber Board members shall disclose any private interests they have in matters coming before the Chamber Board for decision when action on the matter may have a special economic effect on those interests, and they shall abstain from the discussions and votes on those matters. B. The Board shall include in its composition one member of the San Marcos City Council appointed by the City Council. This member of the Board will not be the same City Council Member as the one appointed under the City's Economic Development Agreement with the Chamber. The Chamber shall give advance public notice of meetings of the Board, and shall allow members of the public to attend these meetings. The Chamber shall provide a copy of the minutes of each Board meeting to the Mayor and City Council, with a copy to the City Manager. C:\TEMP\Hisp Chamber CVB-2002,doc 2