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<br />without the written approval of the City. <br />6. The Chamber shall pay all bills for utility services supplied to the Tourist Center. <br />4. CONVENTION AND VISITORS BUREAU BOARD <br />A. A Convention and Visitors Bureau Board (the "Board") established by City ordinance <br />will advise and provide oversight for the Chamber's performance under this Contract. One of the <br />City Council Members appointed to the Board shall serve as either Chair or Vice-Chair. <br />B. The Board shall be responsible for approving the Chamber's budget for this Contract. <br />The budget shall contain an itemization of proposed expenditures for office space, personnel, <br />equipment, supplies, vehicles, and other expenses to be incurred by the Chamber in performing this <br />Contract. <br />C. CVB Funds allocated to the Chamber from this Contract shall be expended with the <br />advice and consent of this Board. <br />D. Purchases made with CVB Funds which exceed $1000 in amount shall be made from the <br />low responsible bidder, and at least three bids shall be obtained for each such purchase. Purchases <br />made with CVB Funds shall not be restricted to Chamber members. Members of the Board shall not <br />have an ownership interest in any company from which a purchase or purchases of $7,500 or more <br />annually are made with CVB Funds. <br />E. The Chamber shall obtain the advice of the Board as to the hiring and firing of <br />management-level Chamber employees responsible for activities under this Contract. The Chamber <br />President has day-to-day management responsibilities for Chamber employees involved in activities <br />under this Agreement. <br />G. The Board and the Chamber shall each designate two officers authorized to co-sign <br />checks written on all accounts for CVB Funds. The signature of at least one official of each <br />organization is required on all checks over $250 in amount written on accounts for CVB Funds. <br />Checks in the amount of $250 or less written on these accounts require only one official signature. <br />H. The Board and the Chamber shall give advance public notice of meetings of the Board, <br />and shall allow members of the public to attend these meetings. The Board is subject to State laws <br />and City ordinances which apply generally to City boards and commissions, including those <br /> <br />C:ITEMPlarea chamber cvb-2002.doc <br /> <br />3 <br />