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<br />3.1 Expenses for such things as reproduction of documents, delivery charges, long <br />distance communications, etc. are included in the Consultant's basic services <br />compensation. The Consultant's travel expenses will be billed to the City at cost, and the <br />total of travel expenses will not exceed the amount allocated for travel in the Budget <br />Estimate on Attachment "C" to this Agreement without the City's written approval. <br /> <br />ARTICLE 4 <br />PAYMENTS TO THE CONSULTANT <br /> <br />4.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES <br /> <br />4.1.1 Payments for Basic Services will be made to Consultant monthly following receipt <br />by City of Consultant's invoices and appropriate payment requisitions. The amounts of <br />these invoices will be based upon the hourly rates stated in Attachment "C" to this <br />Agreement, subject to the not-to-exceed amounts provided in the Budget Estimate of such <br />Attachment "C" in accordance with Article 13 of this Agreement, less any disputed <br />amounts, pending resolution thereof. <br /> <br />4.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES <br /> <br />4.2.1 Payments on account of the Consultant's Additional Services as defined in Section <br />1.3 will be made monthly upon presentation of the Consultant's statement of services <br />rendered or expenses incurred, less any disputed amounts, pending resolution thereof and <br />an Authorization of Change in Services form executed by the Consultant and the City. <br /> <br />ARTICLE 5 <br />CONSULTANT'S RECORDS <br /> <br />5.1 All expense records of Consultant will be kept on a recognized accounting basis <br />acceptable to the City and will be available to the City at mutually convenient times. <br /> <br />5.2 The City, its auditors, federal auditors, and state agencies that have monitoring or <br />auditing responsibilities for this Agreement will have access to any books, documents, <br />papers and records of the Consultant which are directly pertinent to this Agreement for the <br />purpose of making audit, examination, excerpts, copying and transcriptions. <br /> <br />5.3 The Consultant will furnish to the City at such time and in such form as the City may <br />require, financial statements including audited financial statements, records, reports, data <br />and information, as the City may request pertaining to the matter covered by this <br />Agreement. <br /> <br />ARTICLE 6 <br />OWNERSHIP AND USE OF DOCUMENTS <br /> <br />HRM prof serv.wpd <br /> <br />3 <br />