Res 2005-031 - Laserfiche WebLink

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e http://frwe bgate. access. gpo .gov Icgi -b inl get -crr cg i e W AIS Document Retrieval review accomplished after a solicitation has been developed, the awarding agency may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase I (2) Grantees and subgrantees must on request make available for awarding agency pre-award review procurement documents, such as requests for proposals or invitations for bids, independent cost estimates, etc when (i) A grantee's or subgrantee's procurement procedures or operation fails to comply with the procurement standards in this section; or (ii) The procurement is expected to exceed the simplified acquisition threshold and is to be awarded without competition or only one bid or offer is received in response to a solicitation; or (iii) The procurement, which is expected to exceed the simplified acquisition threshold, specifies a brand name" product; or (iv) The proposed award is more than the simplified acquisition threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or (v) A proposed contract modification changes the scope of a contract or increases the contract amount by more than the simplified acquisition threshold (3) A grantee or subgrantee will be exempt from the pre-award review in paragraph (g) (2) of this section if the awarding agency determines that its procurement systems comply with the standards of this section (i) A grantee or subgrantee may request that its procurement system be reviewed by the awarding agency to determine whether its system meets these standards in order for its system to be certified Generally, these reviews shall occur where there is a continuous high-dollar funding, and third-party contracts are awarded on a regular basis (ii) A grantee or subgrantee may self-certify its procurement system Such self-certification shall not limit the awarding agency's right to survey the system Under a self-certification procedure, I awarding agencies may wish to rely on written assurances from the grantee or subgrantee that it is complying with these standards A grantee or subgrantee will cite specific procedures, regulations, standards, etc , as being in compliance with these requirements and have its system available for review (h) Bonding requirements For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold, the awarding agency may accept the bonding policy and requirements of the grantee or subgrantee provided the awarding agency has made a determination that the awarding agency's interest is adequately protected If such a determination has not been made, the minimum requirements shall be as follows (1) A bid guarantee from each bidder equivalent to five percent of the bid price The ' bid guarantee" shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of his bid, execute such contractual documents as may be required within the time specified (2) A performance bond on the part of the contractor for 100 percent of the contract price A' performance bond" is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract (3) A payment bond on the part of the contractor for 100 percent of the contract price A "payment bond" is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract I [[Page 507]] (i) Contract provisions A grantee's and subgrantee's contracts must contain provisions in paragraph (i) of this section Federal agencies are permitted to require changes, remedies, changed conditions, access and records retention, suspension of work, and other clauses approved by 60f7 12/4/02 1.26 PM