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1. Provide facilities and staffing for meetings of the board. The Corporation <br />will ensure that the facilities for board meetings allow for attendance by members of the <br />public. <br />2. Keep minutes of the public portion of meetings of the board, and provide a <br />copy of each set of minutes to the City Council and City Manager. <br />3. Prepare agendas for meetings of the board, and provide them to the City <br />Clerk in a timely manner so that notice of meetings of the board can be given in <br />accordance with the Texas Open Meetings Act. <br />4. Ensure that an appropriate record is made of each closed meeting of the <br />board, and deliver the record to the City Clerk promptly after each such meeting. <br />5. Accept conflict of interest disclosure forms from members of the board <br />when appropriate, and deliver the forms to the City Clerk promptly after receiving them. <br />H. The Corporation will prepare a written quarterly report concerning issues related <br />to economic development in the greater San Marcos region. The President / CEO will present <br />this report to the City Council in closed meeting to the extent needed to protect the <br />confidentiality of information from business prospects while assuring compliance with the Texas <br />Open Meetings Act. <br />I. Funding Requests. On or before July 15 of each year preceding the fiscal year <br />for which City funding is requested, the Corporation will, in consultation with the President / <br />CEO, develop and submit to the City for review and approval by the City Council, any changes <br />or additions to the proposed program of work and benchmark measurements in the <br />Comprehensive Economic Development Strategy and Implementation Plan and a proposed <br />budget for the fiscal year. <br />J. Financial Report; Audit. The Corporation agrees to submit to the City an <br />annual financial report and an audit prepared by a certified public accountant. <br />K. Financial Records. The Corporation shall maintain complete and accurate <br />financial records of each expenditure of the funds in accordance with generally accepted <br />accounting principals prescribed for the Corporation and, at the request of the City Manager or <br />his designee, or of any other person, shall make the records available for inspection and review <br />during normal business hours. <br />L. City Branding. Upon the City's submission of any official City brand, slogan or <br />Page 3 of 8 <br />