Res 2004-174 - Laserfiche WebLink

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I I I .... 5. City's Responsibilities (a) The City will provide information to The Library Corporation regarding the City's requirements for The Library Corporation's services under this Agreement. The City will furnish The Library Corporation with copies of official City policies and procedures, and other data and information in the City's possession needed by The Library Corporation at its request. (b) Stephanie Langenkamp, Library Director is authorized to act on the City's behalf with respect to this Agreement. The City will examine documents and information submitted by The Library Corporation, and promptly render responses to The Library Corporation on issues requiring a decision by the City. 6. Library Corporation's Records (a) All expense records of The Library Corporation will be kept on a recognized accounting basis acceptable to the City and will be available to the City at mutually convenient times (applies only if The Library Corporation is to be reimbursed for any expenses). (b) The City, its auditors and federal and state agencies that ha\€ monitoring or auditing responsibilities for this Agreement will have access to any books, documents, papers and records of The Library Corporation which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, copying and transcriptions. (c) The Library Corporation will furnish to the City at such time and in such form as the City may require, financial statements including audited financial statements, records, reports, data and information, as the City may request pertaining to the matters covered by this Agreement. 7. Ownership of Data and Use of Documents (a) All documents prepared by The Library Corporation specially for the City in connection with this Agreement will become the property of the City whether any project related to this Agreement is executed or not. (b) The City will maintain ownership and control of all data files generated by the City using any software provided by The Library Corporation. (c) The Library Corporation will retain all of its records and supporting documentation relating to this Agreement, and not delivered to the City, for a period of three years from the date of termination of the agreement, except that in the event The Library Corporation goes out of business during that period, it will tum over to the City all of its records relating to the Project for retention by the City. 8. Miscellaneous Provisions (a) As to all acts or failures to act by either party to this Agreement, any applicable statute of limitations will commence to run and any alleged cause of action will be deemed to have accrued when the party commencing the cause of action knew or should have known of the existence of the subject act or failure to act. (b) The Library Corporation agrees not to use funds received by it under the terms of this Agreement for any partisan political activity or to further the election or defeat of any candidate for public office. September 2, 2004 Library Contract Page 27 of 29