Res 2003-035 - Laserfiche WebLink

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5.2 Audits conducted pursuant to this provision will be in accordance with State law, regulations and policy, and generally accepted auditing standards m~d established procedures and guidelines of the reviewing agency. 5.3 The Consultant agrees to the disclosure of all information and reports resulting from access to records pursuant to Section 5.1 above to the City and CAPCO. Where the audit concerns the Consultant, the auditing agency will afford the Consultant an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. 5.4 Records under Section 5.1 above shall be maintained and made available during the entire period of performance of this contract and until three years from the date of final CAPCO payment for the Project. In addition, those records which relate to any dispute, litigation, or the settlement of claims arising out of such performance, or costs or items to which an audit exception has been taken shall be maintained and made available until completion of such action and resolution of all issues which arise from it, or until the end of the regular three-year period, whichever is later. 5.5 Access to records is not limited to the required retention periods. The authorized representatives designated in Section 5.1 of this Article will have access to records at any reasonable time for as long as the records are maintained. 5.6 This audit/access to records Article applies to financial records pertaining to all sub- agreements, and all sub-agreement change orders and amendments. In addition, this right of access applies to all records pertaining to ali sub-agreements, sub-agreement change orders and sub-agreement amendments: to the extent the records reasonably pertain to sub-agreement perfomaance; if there is any indication that fraud, gross abuse or corrupt practices may be involved; or if the sub-agreement is tem, inated for default or for convenience. 5.7 The City and CAPCO reserve the right to require reimbursement of any overpayments determined as a result of any audit or inspection of records kept by the Consultant on work perfomqed under this Agreement. ARTICLE 6 OWNERSHIP AND USE OF DOCUMENTS 6.1 Ail documents prepared by Consultant in com~ection with this Agreement will become the property of the City whether any project related to this Agreement is executed or not. ARTICLE 7 TERMINATION OF AGREEMENT 7.1 The te~un of this Agreement begins upon its execution by both parties, and will end upon the Consultant's completion, and the City's acceptance of ali services described in this Agreement unless this Agreement is tenuinmed under Sections 7.2 or 7.3 below. Consultant must complete Geo-Visions,wpd 7