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<br />. Document Viewer <br /> <br />http://WNW.hudclips.org/sub_nonhud...CF96&u=./hudclips.cgi&p= 1 &r=3O&f=c. <br /> <br />[Search] [Prey List] [Doc List] [Next List] [First Doc] [Prey Doc) [CUIT Doc) [Next Doc] [Last Doc] <br />[Bottom) (Next Hit] [Help] [Text OnlY] <br /> <br />[Prev HitJ[Next HitlProcllrement. <br /> <br />Directive Number: .85.36 <br /> <br />EXHIBIT B <br /> <br />24 CFR Part 85 <br /> <br />85.36 <br />[Prev Hitl [Next HitlProcurement. <br /> <br />(a) States. When procuring property and services under a grant, a <br />State will follow the same policies and procedures it uses for <br />procurements from its non-Federal funds. The State will ensure that <br />every purchase order or other contract includes any clauses required by <br />Federal statutes and executive orders and their implementing <br />regulations. Other grantees and subgrantees will follow paragraphs (b) <br />through (i) in this section. <br />(b) [Prev Hitl [Next Hitl Procurement standards. (1) Grantees and subgrantees will <br />their own [prev Hitl [Next Hitl~rocurement procedures which reflect applicable State <br />local laws and regulations, provided that the procurements conform to <br />applicable Federal law and the standards identified in this section. <br />(2) Grantees and subgrantees will maintain a contract administration <br />system which ensures that contractors perform in accordance with the <br />terms, conditions, and specifications of their contracts or purchase <br />orders. <br />(3) Grantees and subgrantees will maintain a written code of <br />standards of conduct governing the performance of their employees <br />engaged in the award and administration of contracts. No employee, <br />officer or"'agent of the grantee or subgrantee shall participate in <br />selection, or in the award or administration of a contract supported by <br />Federal funds if a conflict of interest, real or apparent, would be <br />involved. Such a conflict would arise when: <br />(i) The employee, officer or agent, <br />(ii) Any member of his immediate family, <br />(iii) His or her partner, or <br />(iv) An organization which employs, or is about to employ, any of <br />the above, has a financial or other interest in the firm selected for <br />award. The grantee's or subgrantee's officers, employees or agents will <br />neither solicit nor accept gratuities, favors or anything of monetary <br />value from contractors, potential contractors, or parties to <br />subagreements. Grantee and subgrantees may set minimum rules where the <br />financial interest is not substantial or the gift is an unsolicited item <br />of nominal intrinsic value. To the extent permitted by State or local <br />law or regulations, such standards or conduct will provide for <br />penalties, sanctions, or other disciplinary actions for violations of <br />such standards by the grantee's and subgrantee's officers, employees, or <br />agents, or by contractors or their agents. The awarding agency may in <br />regulation provide additional prohibitions relative to real, apparent, <br />or potential conflicts of interest. <br />(4) Grantee and subgrantee procedures will provide for a review of <br />proposed procurements to avoid purchase of unnecessary or duplicative <br />items. Consideration should be given to consolidating or breaking out <br />procurements to obtain a more economical purchase. Where appropriate, an <br />analysis will be made of lease versus purchase alternatives, and any <br />other appropriate analysis to determine the most economical approach. <br />(5) To foster greater economy and efficiency, grantees and <br />subgrantees are encouraged to enter into State and local <br />intergovernmental agreements for [prev Hit] [Next Hitlprocurement or use of common go <br />services. <br />(6) Grantees and subgrantees are encouraged to use Federal excess <br />and surplus property in lieu of purchasing new equipment and property <br /> <br />1 of 7 <br /> <br />01/07/9810:00:03 <br />