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ARTICLE 3 <br />REIMBURSABLE EXPENSES <br />3.1 Reimbursable expenses, including such things as expenses for plotting, reproduction of <br />documents except bid documents, auto travel mileage, delivery charges, long distance <br />communications, freight, and state accessibility review are included in the Consultant's basic <br />services compensation. <br />ARTICLE 4 <br />PAYMENTS TO THE CONSULTANT <br />4.1 PAYMENTS FOR BASIC SERVICES <br />The City will pay the Consultant for Basic Services on a monthly basis following receipt by the <br />City of the Consultant's invoices showing direct and indirect labor costs, expenses for materials <br />and supplies and any other reimburseable expenses if applicable, and appropriate payment <br />requisitions. The Consultant will base its invoices upon the extent of work it has completed on an <br />hourly basis within each task of services, in accordance with Article 13 of this Agreement, less <br />any disputed amounts, pending resolution thereof. <br />4.2 PAYMENTS FOR ADDITIONAL SERVICES <br />The City will pay the Consultant for Additional Services as defined in Section 1.4 monthly upon <br />presentation of the Consultant's statement of services rendered or expenses incurred, less any <br />disputed amounts, pending resolution thereof and an Authorization of Change in Services form <br />executed by the Consultant and the City. <br />4.3 TAXES <br />The Consultant will not include Federal taxes or State of Texas limited sales excise and use taxes <br />in its invoices or vouchers and statement of costs. The City is exempt from payment of such <br />taxes and the Consultant may retrieve a resale certificate for use on this Project from the State of <br />Texas Comptroller's website. <br />ARTICLE 5 <br />CONSULTANT'S RECORDS <br />5.1 The Consultant will keep all of its expense records in a recognized accounting format <br />acceptable to the City and these records will be available to the City at mutually convenient <br />times. <br />5.2 The City, its auditors, federal auditors, and state agencies that have monitoring or <br />auditing responsibilities for this Agreement will have access to any books, documents, papers <br />and records of the Consultant which are directly pertinent to this Agreement for the purpose of <br />Gleason WQPP 9/12 <br />7 <br />