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<br /> " CAPCO is not liable to SUBCONTRACTOR for costs incurred or performance <br /> .J. <br /> rendered by SUBCONTRACTOR for costs incurred by SUBCONTRACTOR before <br /> commencement of this Contract or after termination of this Contract. <br /> 4. Except as specifically authorized by CAPCO in writing, CAPCO is liable only for <br /> expenditures made in compliance with the cost principles and administrative <br /> requirements set forth in Federal OMB Circular A-87. Prohibited uses and activities <br /> are outlined in Attachment D, Article 2 of this Contract. <br /> (b). Additional Documentation and Financial Monitoring Program <br /> 1. Financial Monitoring Program. The SUBCONTRACTOR will adhere to the <br /> following financial monitoring requirements in order to receive reimbursement for <br /> authorized expenditures and to ensure that the expenditures incurred were reasonable <br /> and necessary to the project. <br /> (i) Payments to the SUBCONTRACTOR will be made only on a <br /> reimbursement basis. To receive reimbursement the SUBCONTRACTOR must submit the <br /> following: <br /> . Form PT-F1 <br /> . Form PT-F2 <br /> . Supplemental Forms F2-1 through F2-4 (if appropriate) Copies of checks <br /> . Copies of Invoices <br /> . List of bid responses for purchases over $5,000 up to $15,000 <br /> . Copy of RFP and list of RFP responses (if applicable) <br /> (ii) The SUBCONTRACTOR must provide CAPCO with a copy of the <br /> SUBCONTRACTORS Purchasing Policy in order for CAPCO to determine that the <br /> Purchasing Policy IS being adhered to by the SUBCONTRACTOR. If the <br /> SUBCONTRACTOR does not have a Purchasing Policy III place, the <br /> SUBCONTRi-\CTOR must adhere to the general provisions of CAPCO's Purchasing <br /> Policy, \vhich are outlined below: <br /> a) Purchases over $5,000 must be approved by the organization's <br /> governing body (i.e.: school board, city council, commissioner's court) <br /> b) Purchases above $15,000 require formal competitive sealed bids. <br /> c) Purchases between $5,000 and $15,000 require informal bids (at least three <br /> written quotes) and are approved by the governing body. <br /> d) Purchases between $2,500 and $4,999 require informal bids (at least three written <br /> quotes). <br /> e) Purchases between $300 and $2,499 require at least three verbal quotes. <br /> f) Purchase of less than $300 do not require quotes. <br /> Capital Area Planning Council <br /> FY 1998 Solid Waste Contract 5 <br /> - <br />