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<br /> issue ceremonial proclamations and awards, and then hear citizen communications. <br /> a. Proclamations: Citizens and groups may elect to receive proclamations in forums other <br /> than council meetings. <br /> b. Citizen communications: Persons wishing to address council may register to speak by <br /> filling out a speaker's form and noting the item on which they wish to speak. Only citizens <br /> who have signed up in advance of an agenda item being discussed will be recognized. To <br /> allow maximum participation, citizen comments should be limited to a total speaking time <br /> of three minutes per citizen. Written comments may be submitted throughout the meeting, <br /> Council will not engage in discussion with citizens during citizen communications, Specific <br /> factual information or an explanation of current policy may be made in response to an <br /> inquiry, but any discussion or decision must be limited to a proposal to place the item on a <br /> future agenda. <br /> 4. Review of Mission, Guidelines for Interaction and Citizen Communication Protocols. A <br /> copy of the Mission, Guidelines for Interaction and Citizen Communication Protocols will be <br /> attached to agenda. This sets the tone for a focused, productive meeting and reminds participants of <br /> the meeting ground rules. <br /> 5. Review of meeting time frames, As the presiding officer, the mayor will establish <br /> preliminary time frames for each agenda item and the meeting in general. These time frames will <br /> be shared at the beginning of each meeting and will guide the length of discussion of agenda items. <br /> 6. Council deliberation, The Mayor will encourage council members to participate in <br /> council discussion and give members the opportunity to speak (share interests, assumptions, <br /> questions) before any member can speak again on the subject. <br /> D. Post-Meeting Activities <br /> 1. Information, A Status of Council Action Report will be produced monthly and provided <br /> to the council. Council members will assist in identifYing items for inclusion in the report. <br /> 2. Annually staff will prepare for council an accomplishments list that details major <br /> milestones important to the council and community. <br /> PART FIVE. This resolution shall be in full force and effect immediately from and after its <br /> passage. <br /> ADOPTED this the 23rd day of November , 1998. <br /> r:s~~. ~ <br /> Billy G, Moore <br /> Mayor <br /> A~ ~~ <br /> ;/! J¡lAtJ'fi(& / t1JveuJ~ <br /> J is K. W om~ck <br /> City Secretary <br /> 6 <br />