Res 2007-086 - Laserfiche WebLink

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Section 9. DUTIES AND RESPONSIBILITIES OF THE CITY COUNCIL. The city council shall: (a) promote, and support an active and continuing program for the efficient and economical management of all city records; and (b) review for approval all policies and procedures developed by the administration for the records management program under the direction of the records management officer and records coordinator; and (c) facilitate the creation and maintenance of city records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the city and designed to furnish the information necessary to protect the legal and financial rights of the city and persons affected by the activities of the city; and (d) review for approval all records retention and disposition schedules as set out by the Texas state Library and Archives Commission as required by state law and this chapter; and (e) be subject to the same duties and responsibilities required of a department under the policy or procedure established under this program, and state law. Section 10. DUTIES AND RESPONSIBILITIES OF DEPARTMENT DIRECTORS AND MEMBERS OF THEIR DEPARTMENTS. In addition to other duties assigned in this chapter and by state law, every department director and members of their department shall: (a) cooperate with the records management officer and records coordinator in carrying out the policies and procedures established in the city for the efficient and economical management of city records and in carrying out the requirements of the records management program and state law; and (b) adequately document transactions of government business, services, programs, functions, activities, and duties for which the department director and department staff are responsible; and (c) maintain city records in the department's custody and carry out the preservation, microfilming, electronic storage, destruction, and other disposition of those records only in accordance with this record management program and state law; and (d) department directors may appoint a records liaison person, from their department to serve as the point-of-contact for the records management program; and Page 12