Res 2007-086 - Laserfiche WebLink

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Section 19. MICROFILMING CITY RECORDS. City records may be microfilmed in accordance with this record management program, state law and the administrative rules of the Texas state Library and Archives Commission. Every department director shall coordinate the microfilming of a city record with the records management officer and records coordinator. The records management officer and records coordinator shall periodically review each departmenfs microfilm programs as to administrative efficiency and compliance with this record management program, state law and the administrative rules of the Texas state Library and Archives Commission. Section 20. ELECTRONIC STORAGE OF CITY RECORDS. The creation, maintenance, preservation, electronic document imaging, and storage of the electronic records of the city must comply with this records management program, state law and the administrative rules of the Texas state Library and Archives Commission. Before a city record may be stored electronically, a department director must submit a request for authorization for the electronic storage of the record to the records management officer and records coordinator as required by this records management program, state law and the administrative rules of the Texas state Library and Archives Commission. Section 21. RIGHT OF RECOVERY. The city may demand and receive from any person any city record in private possession that was created or received by the city, the removal of which was not authorized by law. Section 22. PENALTY. An officer or employee who knowingly or intentionally violates a provision of this chapter or a requirement, policy, or procedure adopted under this chapter may be subject to prosecution and penalties under the Local Government Records Act. II. Retention and Disposition of E-Mail Records Section 1. E-mail Policy Page 19