Res 1996-183 - Laserfiche WebLink

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r--,-;:. J I budget period, but must be speD! in the neXt budget period. or deducted from program expenditures. This policy will apply unless specifically Stated otherwise in the Special Provisions of the applicable contract Attachment(s). Under the deductive method, the PERFORMING AGENCY will deduct the program income from the total allowable costs to determine the net allowable costs. 2. Where the PERFORMING AGENCY is reimbursed by RECEIVING AGENCY under a fixed price arrangement, only the deductive alternative for program income will be used. PERFORMING AGENCY deducts the program income from the total allowable project costs to determine the net allowable costs. It is further understood that RECEIVING AGENCY may base future funding levels, in part, upon the PERFORMING AGENCY's proficiency in identifying, billing, collecting, and reporting income, and in utilizing it for the purposes and ..- conditions of the applicable Attachment(s). ! ARTICLE 15. Financial Report." Financial reports are required as provided in UGCMS and will be filed by PERFORMING AGENCY regardless of whether or not expenses have been incurred. A Financial StanIs Report, State of Texas Supplemental Form 269a (TDH Form GC-4a), will be submitted within 30 days following the end of each of the first three quarters. A final financial report, State of Texas Supplemental Form 269a (TDH Form GC-4a), will be submitted not later than 45 days following the end of Attachment term(s). If necessary, a State of Texas Purchase Voucher will be submitted if all costs have not been recovered or a refund will be made of excess monies if costs incurred were less than funds received. ARTICLE 16. Reports ami Inspections PERFORMING AGENCY will submit financial, program, progress, and other reports ~ requested by RECEIVING AGENCY in the format agreed to by the parties hereto. RECEIVING AGENCY and, when federal funds are involved, any authorized representative(s) of the federal government have the right, at all reasonable times, to inspect or otherwise evaluate the work (including client or patient records) performed or being performed hereunder and the premises in which it is being performed, including subcontractors. PERFORMING AGENCY will participate in and provide reasonable access, facilities, and assistance to the represeIJ!atÌves. All inspections and evaluations will be performed in such a manner as will not unduly delay the work. PERFORMING AGENCY agrees that RECEIVING AGENCY and the federal government, or any of their duly authorized representatives, will have access to any pertinent books, documents, papers, and client or patient records of ¡ PERFORMING AGENCY for the purpose of making audit, examination, excerpts, and transcripts of transactions related I to contract Attachment(s). RECEIVING AGENCY will have the right to audit billings both before and after payment. Payment under Attachment(s) will not foreclose the right of RECEIVING AGENCY to recover excessive or illegal payments. Any deficiencies identified by RECEIVING AGENCY upon examination of PERFORMING AGENCY's records will be conveyed in writing to PERFORMING AGENCY. PERFORMING AGENCY's resolution of findings will also be conveyed in writing to RECEIVING AGENCY within 30 days of receipt of RECEIVING AGENCY's findings. A determination by RECEIVING AGENCY of either an inadequate or inappropriate resolution of the findings may result in the withholding of funds, as provided in Terms and Conditions of Payment Article. Any such withholding of funds will remain in effect until the findings are properly remedied as determined by RECEIVING AGENCY. PERFORMING AGENCY will retain all such records for a period of three years from the date of the last expenditure report submitted under contract Attachment(s) or until resolution of all audit questions, whichever time period is longer. (Indep"ndenl) 1997 GENERAL PROVISIONS - Page 7 (5/96)