Res 1996-217 - Laserfiche WebLink

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" )36 ï:EXl\.S ï:RA.FFlC Sl\.FE'TY PROGRAM GRANT AGREEMENT STANDARD PROVI.ßIONS ARTICLE 1. RESPONSIBILITIES OF THE PARTIES The Subgrantee shall undertake and co~plete the project as described in Attachment A, Approved Project Description, and in accordance with aU terms and conditions included hereinafter. The Department shall provide assistance as appropriate and as specified in .said Attachment A. ARTICLE 2. COi\1PENSATION A. The method of payment for this agreement will be based on actual costs incurred up to and not to exceed the , limits specified in Attachment B, Approved Project Budget. The amount included in the project budget will be deemed to be an estimate only and a higher amount can be reimbursed, subject to the conditions specified in paragraph B hereunder. If Attachment B, Approved Project Budget, specifies that costs are based on a specific rate, per-unit cost, or other method of payment, reimbursement will be based on the specified method. B. All payments made hereunder will be made in accordance with Attachment B, Approved Project Budget. The Subgrantee's 'expenditures may not exceed any budget category in the Approved Project Budge!,. by an amount greater than 5 % of the total reimbursable amount of the budget without a written agreement amendment. However, the Subgrantee must provide written notification to the Department of a change of 5% or less, prior to payment of the Request For Reimbursement that includes the change, indicating the amount and percent change and the reason(s) for it. The maximum amount payable shall not be increased as a result of exceeding a budget category without a written grant amendment. C. To be eligible for reimbursement under this agreement, a cost must be incurred in acsordance with Attachment B, Approved Project Budget, within the time frame specified in Grant Period on page 1. D. Payment of costs incurred under this agreement is further governed by one of the following cost principles, as appropriate, outlined in the Federal Office of Management and Budget (OMB) Circulars: . A-21, Cost Principles for Educational Institutions; , . A-87, Cost Principles for State and Local Governments; or, . A-122, Cost Principles for Nonprofit Organizations. E. The Subgrantee agrees to submit monthly or quarterly requests for reimbursement, as designated in - Attachment A, within 30 days after the end of the billing period. The Sub grantee will use billing statements ; acceptable to the Department. The original billing statement and one copy is to be submitted to the address shown on page 2 of this agreement. i ! i F. The Subgrantee agrees to submit the fmal request for payment under this agreement within sixty (60) days of i I the end of the grant period. G. The Department will exercise all good faith to make payments within thirty days of receipt of properly prepared and documented requests for payment. All payments, however, are contingent upon the availability of appropriated funds. H. Project agreements supported with federal funds are limited to the length of the agreement period and usually do not receive extended funding beyond three years. If both the Department and the Subgrantee agree that the project has demonstrated merit or has potential long-range benefits, the Subgrantee may apply for funding assistance beyond the three year limit. To be eligible, the Subgrantee must have a cost assumption plan by the end of the first twelve months. This plan will include a schedule for phasing in funding from its own resources and the phasing out of funding support from the Department. All plans must be approved by the Department before any extension beyond the three year limit will be granted. Preference will be given to those projects for which the Subgrantee has assumed some cost sharing by the end of the first twelve months, and to those which propose to assume the largest percentage of subsequent project costs. Certain categories of funds may be exempted by the federal government from the time limit requirement. Page 3 of 10 6/96