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<br /> :23E
<br /> TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
<br /> G5. Reporting -
<br /> Not later than thirty days after the end of each reporting period, as designated in Attachment A, the Subgrantee
<br /> shall submit a performance report using forms provided or approved by the Department. The performance report
<br /> will include as a mirùmum (1) a comparison of actual accomplishments to the objectives established for the
<br /> period, (2) reasons why established objectives were not met, if appropriate, and (3) other pertinent information
<br /> including, when appropriate, analysis and e~planation of cost overruns or high unit costs.
<br /> The Subgrantee shall submit the final performance report within 30 days after completion of the grant.
<br /> The Subgrantee shall promptly advise the Department in writing of events which have a sigrùficant impact upon
<br /> the agreement, including:
<br /> - 1. Problems, delays, or adverse conditions which will materially affect the ability to attain program objectives,
<br /> prevent the meeting of time schedules and objectives, or preclude the attainment of project work units by
<br /> established time periods. This disclosure shall be accompanied by a statement of the action taken, or
<br /> contemplated, and any Department or Federal assistance needed to resolve the situation.
<br /> 2. Favorable developments or events that enable meeting time schedules and objectives sooner than anticipated or
<br /> producing more work units than originally projected. -
<br /> G6. Records
<br /> The Subgrantee agrees to maintain all books, documents, papers, accounting records, and other evidence
<br /> pertaining to costs incurred and work performed hereunder, said books, documents, papers, accounting records,
<br /> and other evidence pertairùng to costs incurred and work performed hereinafter called the records, and shall make
<br /> such records available at its office at all reasonable times for the time period authorized in Article 1, Contract
<br /> Period. The Subgrantee further agrees to retain said records for four years from the date of [mal payment of
<br /> contract costs incurred hereunder.
<br /> Duly authorized representatives of the Texas State Auditor, the Texas Department of Transportation, the United
<br /> states Department of Transportation, and the Office of the Inspector General shall: have access to the records at
<br /> reasonable times during the contract period and the four years retention period for the purpose of making audits,
<br /> excerpts, transcriptions, and other examinations. this right of access is not limited to the four year period but
<br /> shall last as long as the records are retained. If any litigation, claim, negotiation, audit or other action involving
<br /> the records has been started before the expiration of the four year retention period, the subgrantee shall retain the
<br /> records until completion of the action and resolution of all issues, which arise from it.
<br /> G7. Audit
<br /> The Subgrantee shall comply with the requirements of the Single Audit Act of 1984, Public Law (PL) 98-502,
<br /> ensuring that the single audit report includes the coverage stipulated in the following, as appropriate:
<br /> . Paragraphs 6, 8, and 9 of OMB Circular A-128, n Audits of State and Local Governments, nor,
<br /> . OMB Circular A-133, "Audits of Institutions of Higher Education and Other Nonprofit Institutions."
<br /> G8. Subcontracts
<br /> Any subcontract for professional services rendered by individuals or organizations not a part of the Subgrantee's
<br /> organization shall not be executed without prior authorization and approval of the subcontract by the Department
<br /> and, when federal funds are involved, the U.S. Department of Transportation.
<br /> Subcontracts in excess of $25,000 shall contain all required provisions of this agreement. No subcontract will
<br /> relieve the Subgrantee of its responsibility under this agreement.
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