Res 1995-043 - Laserfiche WebLink

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)..01111 every \hr~ yea'!:S. (2) An alternative option for recopying magnetic tape is for the data to be recopied onto new tape a minimum of once every ten years, provided the tape is rewound under controlled tension every three and one- half years. The requirement for rewinding does not apply to 3480-type tape cartridges. (3) Data maintained on optical disks must be recopied a minimum of once every 10 years. (d) Floppy disks (diskettes) or any type of flexible disk system may not be used for thee.xclusive storage of medium-term, long-term, or permanent records and state archival records. (e) External labels, or an eye-readable index relating to unique identifiers, for electr.onic media used to process or store electronic records must include the following information: --. (1) name or other identifier of the organizational unit responsible for the records; (2) descriptive title of the contents; (3) dates of creation and authorized disposition date; (4) security classification; (5) identification of the software (to include specific application if appropriate) and hardware used; and (6) system title, including the version number of the application. (0 Additionally, the following information must be maintained for electronic media used to store permanent electronic records: (1) file title(s); (2) dates of coverage; ~ (3) the recording density; (4) type of internal labels; (5) volume serial nùmber, if applicable; (6) the number of tracks; (7) character code/software dependency; (8) information about block size; (9) sequence number, if the file is part of a multi-media set; and (10) relative starting position of data, if app~cable. ¡ , (g) TJ"te following standards must be met for electronic records stored as digital images on optical media. (1) A non-proprietary image file header label must be used, or the system developer must provide - a bridge to a non-proprietary image file header label, or the system developer must supply a detailed definition of image file header label structure. (2) The system hardware and/ or software must provide a quality assurance capability that verifies information that is written to the optical media. (3) Periodic maintenancè of optical data storage systems is required, including an annual recalibration of the optical drives. (4) Scanner quality must be evaluated based on the standard procedures in Arrrencarz Natiarzal Standard for Infarmatiarz and Image Management- Recom11U!nded Practicefar Quality Control ofI1t1JZge Scanners (ANSI/ AII}.Æ MS44-1988 or latest revision). (5) A visual quality control evaluation must be performed for each scanned image and related [ill Electronic Records Standards and Procedures Stipp!. p. 5-19.8