Res 1995-043 - Laserfiche WebLink

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,J.o1l:J. § '2.\):'.\)\):;'. S"rA.NOA.RDS AND PROCEDURES TO BE ADOPTED. (a) The commission shall adopt rules establishing stano_' iI'ds and procedures for the electronic storage of any local government record data of permanent value and may adopt rules establishing standards and procedures for the electronic storage of any local government record data whos.e retention period is at least 10 years on a records retention schedule issued by the commission. The rules must be approved as required by Section 441.165, Government Code. (b) With regard to the types of local government record data covered by Subsection (a), the rules may require or prescribe: (1) standards and procedures for the generation of backup or preservation copies of the local government record data on paper, microfilm,. electronic, or other approved media; .--. (2) standards and procedures for the recopying or duplication of the magnetic tape, optical disk, or similar machine-readable medium on which the local government record data are stored; (3) standards and procedures for the physical storage and maintenance of magnetic tapes, optical disks, or similar machine-readable media; (4) standards and procedures for providing access by members of the public to electronically stored local government record data to which they are entitled under law; and (5) othèr stan.dards and procedures that the commission considers necessary to ensure the availability, readability, or integrity of the local government record data. § 205.004. RULES TO BE UPDATED. ~ The director and librarian shall monitor standardsand procedures relating tò electronic storage developed for use . . ,by federal agencies or adopted by national organizations that develop and s.et standards in the fields of records and information management in order to r,€Commend to the commission any needed amendments to rules. § 205.005. SUPREME COURT RULES. This chapter is not intended to conflict with Subchapter I, Chapter 51, Government Code, relating to the electronic filing of certain documents in district and coùnty courts. The commission shall incorporate any rules adopted .-- under that subchapter into its own. § 205.006. IND EX. An index to local government record data stored electronically must provide the same information that may be required by state law for an index to the source document, if applicable. § 205.007. ELECTRONIC STORAGE AUTHORIZATION REQUESTS. (a) Before theelectronicstorage of any local government record data of permanent value or, if stipulated in commission rules, any local government record data whose retention period is at least 10 years on a records retention schedule issued by the commission, an electronic storage authorization request shall be submitted to the director and librarian for approval. (b) Electronic storage authorization requests shall be submitted by the records management officer or under the officer's direction or, if a records management officer has not yet been designated under Section 2æ.025, OJ Eledronic Records Standards and Procedures Stipp!. p. 5-19.2