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<br /> joOf
<br />an ordinance, or in the transaction of public business. The term does not include:
<br /> (A) extra identical copies of documents created only for convenience of reference or research by officers
<br />or employees of the local government;
<br /> (8) notes, journals, diaries, and similar documents created by an officer or employ~ of the local
<br />government for the officer's or employee's personal convenience;
<br /> (C) blank forms;
<br /> (D) stocks of publications;
<br /> (E) library and museum materials acquired solely for the purposes of reference or display; or
<br /> (F) copies of documents in any media furnished to members of the public to which they are entitled under
<br />Chapter 424, Acts of the 63rd Legislature, Regular S€ssion, 1973 (Article 6252-17a, Vernon's Texas Civil Statutes),
<br />or other state law.
<br />(9) "Office" means any office, department, division, program, comm.ission, bureau, board, committee, or
<br />similar entity of a local government.
<br />(10) "Permanent record" or "record of permanent value" means any local government record for which the
<br />retention period on a records retention schedule issued by the comm.ission is given as permanent.
<br />(11) "Record" means a local government record.
<br />(12) "Records control schedule" means a document prepared by or under the authority of the records
<br />management officer listing the records maintained by a local government or an elective county office, their
<br />retention periods, and other records disposition information that the records management program in each local
<br />government or ,elective county office may require.
<br />(13) "Records management" means the application of management techniques to the creation, use, mainte-
<br />nance, retention, preservation, and disposal of records for the purposes of reducing the costs and improving the
<br />efficiency of recordkeeping. The term includes the development of records control schedules, the management -
<br />of filing and information retrieval systemS, the protection of essential and permanent records, the economical and
<br />space-effective storage of inactive records, control over the creation and distribution of forms, reports, and
<br />correspondence, and the management of micrographics and electronic and other records storage systems.
<br />(14) "Records management officer" means the person identified under Section 2æ.OÒl or designated under
<br />Sectio~ 203.025 as the records management ,officer. . . , '
<br />(15) "Records retention schedule" means a document issued by the Texas State library and Archives
<br />Commission under authority of Subchapter J, Chapter 441, Government Code, establishing mandatory retention
<br />periods for local government records.
<br />(16) "Retention period" means the minimwn time that must pass after the creation, recording, or receipt of
<br />a record, or the fulfillment of certain actions associated with a record, before it is eligible for destruction.
<br />§ 201.004. RECORD BOOKS. If a state law relating to the keeping of records by a local government officer or
<br />employee requires the records to be kept in a "book," "record book," or "well-bound book," or contains any
<br />similar requirement that a record be maintained in bound paper form, the record whose creation is called for in
<br />the provision may be maintained on microfihn or stored electronically in accordance with the requirements of
<br />Chapters 204 and 205 and rules adopted under those chapters unless the law specifically prohibits those methods.
<br />§ 201.005. DECLARATION OF RECORDS AS PUBUC PROPERTY; ACCESS. (a).Local government records
<br />created or received in the transaction of official business or the creation or maintenance of which were paid for
<br />by public funds are declared to be public property and are subject to the provisions of this subtitle and Subchapter
<br />J, Chapter 441, Government Code.
<br />(b) A local government officer or employee does not have, by virtue of the officer's or employee's position,
<br />any personal or property right to a local government record even though the officer or employee developed or
<br />compiled it.
<br />§ 201.006. RECORDS TO BE DELIVERED TO SUCCESSOR IN OFFICE. (a) A custodian of local government
<br />records shall, at the expiration of the custodian's term of office, appointment, or employment, deliver to the
<br />custodian's successor, if there is one, all local government records in custody. If there is no successor, the
<br />governing body shall detennine which officer of the local government shall have custody.
<br />(b) If the functions of an office of one local government are assumed by another local government, the
<br />IT] Local G07.'eTnment Records Act
<br />Stipp!. p. 7-20.4
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