Res 2012-155 - Laserfiche WebLink

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accordance with the standards of the associated scopes of work and with the purpose and intent to achieve full compliance with the requirements of the approved Application, the EAHCP and the other Program Documents. ARTICLE V. INVOICING AND REIMBURSEMENTS A. San Marcos /Texas State University shall submit a monthly "invoice packet" to the EAA. Each invoice packet shall contain, at a minimum: (1) a progress report, attached hereto in template form as provided in Exhibit B, attached hereto, which will contain: • a description of the work completed during the billing cycle, by each contractor or subcontractor, as appropriate, within each Conservation Measure set out in Article IV.A.; • a monthly update regarding compliance of the work schedule as it relates to achievement of the annual goals; • an estimate of the percent completion year -to -date of each Conservation Measure, in accordance with the associated schedule in the approved Application; and • a discussion of any issues or problems that may result in an adjustment of the approved Conservation Measure budget or the total amount of Program Funding requested in the approved Application; (2) documentation of all costs and expenses incurred during the billing cycle, including copies of all invoices from San Marcos /Texas State University' contractors or subcontractors, including supporting documentation; and (3) an invoice summary sheet, attached hereto in template form as Exhibit C, attached hereto, containing a signed affidavit by an authorized San Marcos /Texas State University representative (staff member) that such invoices have been approved for payment by San Marcos /Texas State University. B. The monthly invoice packet will be submitted electronically in Adobe Acrobat (pdf) format via email to the Senior HCP Coordinator and the HCP Administrative Assistant. Monthly invoice packets will also be "cc'd" to the HCP Administrative Assistant. C. Upon review and acceptance of the monthly invoice packet, the EAA agrees to reimburse San Marcos /Texas State University for all costs and expenses incurred for all work performed to implement the Conservation Measures set out in Article W.A. as described in the proposals submitted in the approved Application. However, in no event shall reimbursement to San Marcos /Texas State University exceed the amounts shown in, Exhibit A, unless amended in accordance with Article VI. The EAA will not be held accountable for any work performed or 6of15