Res 2003-133 - Laserfiche WebLink

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2. Program income earned by the Contractor must be returned to City within ten (10) days after receipt by Contractor. 3. Contractors receiving program income are required to monitor and report to City program income account balances reflecting amounts received and disbursed and the status of outstanding loans or leases on a quarterly basis. 4. Contractor agrees to forward any program income payment(s) received to City until a minimum of all contract funds, identified in Section 22 for repayment, have been repaid. This provision survives the term of this contract and remains in full force and effect until the repayment obligation is fulfilled. SECTION 7. RETENTION AND ACCESSIBILITY OF RECORDS A. Contractor shall maintain fiscal records and supporting documentation for all expenditures of funds made under this contract in a manner which conforms to OMB Circular A-87, Section 570.490 of the Regulations, and this contract. Such records shall include data on the racial, ethnic, and gender characteristics of persons who are applicants for, participants in, or beneficiaries of the funds provided under this contract. Contractor shall retain such records, and any supporting documentation, for the greater of three years from close-out of this contract or the period required by other applicable laws and regulations as described in the Regulations. B. Contractor shall give the United States Department of Housing and Urban Development (HUD), the Inspector General, the General Accounting Office, the Auditor of the State of Texas, ORCA and the City of San Marcos, or any of their duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files, and other papers, things, or property belonging to or in use by Contractor pertaining to this contract including records concerning the past use of CDBG funds. Such rights to access shall continue as long as the records are retained by Contractor. Contractor agrees to maintain such records in an accessible location and to provide citizens reasonable access to such records consistent with the Texas Public information Act. C. Contractor shall include the substance of this Section 7 in all subcontracts. SECTION 8. REPORTING REQUIREMENTS A. Contractor shall submit to City such reports on the operation and performance of this contract as may be required by City including but not limited to the reports specified in this Section 8. B. Contractor shall submit to City no later than the tenth (10th) day of the second (2"~) month following the end of. the quarter, of the contract period specified in Section 2 (i.e. May 10; August 10; November 10, February 10), a Quarterly Progress Report, a Minority Business Enterprise Report (MBE), an Employee Certification Report (ECR) and a Quarterly Connection Report, if applicable. The Quarterly Progress Report shall identify the progress, in narrative form, of all construction and non-construction activities by budget categories performed pursuant to Exhibit A, Performance Statement, and of the expenditures and obligations of funds by budget category made pursuant to Exhibit B, Budget, of this contract. The Quarterly Progress Report shall be in a format prescribed by City and shall include all such activities, expenditures, and obligations made or performed under this contract during the previous quarter. C. Contractor shall submit a Certificate of Expenditures to City no later than sixty (60) days after the contract termination date or at the conclusion of all contract activities as determined by City. The Certificate of Expenditures shall be in a format prescribed by City and shall include a final Project Completion Report of all activities performed under this contract. Page 4 of * TCF~PY02 Revised 11/5/02 Contract ;~.__