Res 1994-167 - Laserfiche WebLink

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3t(11 For services satisfactorily performed pursuant to the Scope(s) of Work, PERFORMING AGENCY will receive reimbursement for allowable costs. Reimbursements will not exceed the total of each Attachment(s) hereto and are contingent on a signed contract. Claims for reimbursement will be made on a state of Texas Purchase Voucher (TOH Form 8-13). Vouchers for reimbursement of actual expenses will be submitted monthly within 20 days following the end of the month covered by the bill. A make-up claim may be submitted as a final close-out bill not later than 45 days following the end of Attachment term{s). Advance payment may be requested in accordance with the applicaple provisions of this contract. Payments made for approved claims or notice of denial of claims submitted against Attachment (s) to this contract will be mailed not later than 60 days after receipt of monthly vouchers. Payment is considered made on the date postmarked. Any reimbursements made by PERFORMING AGENCY to subcontractors will be made in accordance with Article 60lf, V.T.C.S. PERFORMING AGENCY may request, in writing I to be placed on Direct Deposit status. If this request is approved by RECEIVING AGENCY, PERFORMING AGENCY will no longer receive copies of reimbursement vouchers. Funding from t:his cOI1~ract will not be used to supplant state or local funds, but PERFORMING AGENCY will use such funds to increase state or local funds currently available to PERFORMING AGENCY for a particular activity. PERFOEU1ING AGENCY further agrees to ~aintain its current level of support, if any. PERFORMING AGENCY will refund to RECEIVING AGENCY any funds PERFORMING AGENCY claims and receives from RECEIVING AGENCY for the reimbursement of costs which are determined by RECEIVING AGENCY to be ineligible for reimbursement., RECEIVING AGENCY will have the right to withhold all or .part of any future payments to PERFORMING AGENCY to offset any reimb\.lrseiment made to PERFORMING AGENCY for any ineligible expenditures not refunded to RECEIVING AGENCY by PERFORMING AGENCY. ' Payment may be denied for noncompliance if required financial reports on file for previous quarters or for the final period, or for failure to to financial compliance monitoring reports, or if program requirements met as specified in the Scope(s) of Work. are not respond are not ARTICLE 13. Advance Payments According to Treasury Circular 1075 (31 CFR Part 205) and RECEIVING AGENCY procedures, PERFORMING AGENCY may request, in writing, a one time advance with written justification and the concurrence of RECEIVING AGENCY. Amount of advance will be determined by the amount and term of the Attachment{s); however, for each Attachment, the amount of the advance will not exceed one-sixth (1/6th) of a twelve-month Attachment. Advance will be requested 'on a state of Texas Purchase Voucher at the beginning of Attachment period or at a single later time in the Attachment period if circumstances so warrant and.the request is approved. Advance funds will be liquidated during the Attachment term so that, after final monthly ,billing, PERFORMING AGENCY will not have advance funds on hand. Advance funds may be drawn only to ~eet immediate cash needs for disbursement (UGCMA and federal circulars). Amendments to this Attachment (s) may require upward or downward adjustment to the allowable advance until it equates 1/6th of a twelve-month Attachment or approximates two months operating costs. In the case of a downward adjustment, PERFORMING AGENCY and RECEIVING AGENCY will agree on the amount of adjustment to the advance. RECEIVING AGENCY retains the option to reduce future claims by the required amount. In the case of an upward. adjustment and PERFORMING AGENCY needs 1995 GENERAL PROVISioNS - Page 5 {5/94}