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<br />Pase~
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<br />,. GENERAL CONDmONS . . . . . .. . . .. .. .. . . . . . . . . . . . . . . .. . . .. . .. . . . . . . . .. .. . . ... 3
<br />2. DESCRIPTION OF SUPPUES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3
<br />3. C1>>JFlCA TION OR ORlECl10N 1'0 SPEOFlCA TIONS ............................... 3
<br />~. PREPARATION OF BIDS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3
<br />S. SUBMISSION OF BIDS ........................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3
<br />6. WlnIDRAWAL OF BIDS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3
<br />7. lATE BIDS OR MODIFICATIONS ............................................... 3
<br />8. REJECTION OF BIDS ........................................................ 3
<br />9. PRE-AWARD SURVEY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . ... 3
<br />10. AWARD OF CONTRAcr ..................................................... 3-4
<br />11. TEOINICAL REPRESENTA11YES ............................................... ~
<br />12. RlGHT 1'0 ASSURANCE. . .. .. .. .. . .. .. .. .. . . . . . .. . .. . . .. . .. . ..... .. .. . . . . . . ... ~
<br />13. CONTRACT'OR 10 PACKAGE GOODS' ........................................... 4
<br />14. SHIPMENT UNDER RESERVATION PROHIBITED ................................... ~
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<br />IS. NO REPlACEMENT OF DEFECI1VE TENDER ..... '. .. .. . .. ., . .. . .. .. . . . . .... . . ..... ~
<br />16. MAINTENANCE MANUAlS AND PAR1S CATALOGS. . . . . . . . . . . . . " . .. . . . . .. . . . . . . . .. 4
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<br />17. WARRAI/TYOF PRICE ...................................................... 4
<br />18. SAFF:1YWARRAN1Y ........................................................ ~
<br />19. PAn:Nl'S, INDEMNIFICATION AND INFRINGE.\lENT ................................ 4
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<br />20.1 ~ ............................................................... ~
<br />21. I TIS AND APPEAlS .................................................... ~
<br />zz.. l ~. .. . .. .. .. . . . . .. . .. .. .. .. . .. . . . .. . .. . . . .. .. .. . . .. .. . . .. . .. .. ... 4
<br />23. 1 PT PAYMENT Acr . . .. . . . .. .. .. .. . . .. . .. . .. . . . .. . . .. .. . .. .. . .. . .. . . . . .. ~
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<br />1. GENERAL CONDITIONS: Bidders are",,!uirecI to submit their bids upon the following express COnditiOllS:
<br />(a) Bidders shall thoroughly examine the drawin!l5, specifi"'ltiollS, schedule, insttuctiollS and aU other
<br />COIltl'llCt docummts.
<br />(b) Bidders shall make aU inve:stigatiollS ne<:essaty to thoroughly Wonn themselv... regarding plant and
<br />fadlities for delivery of material and equipment as ",,!uirecI by the bid conditions. No plea of ignorance by
<br />the bidder of conditions that exist or that may thereafter exist as a result of failure or omission on the part
<br />of the bidder to make the ne<:essaIy examinatiollS and inve:stigatiollS, or fail"", to fulfill in every detail the
<br />",,!uirements of the contrnct dOC1lIl1<!nts, will be accepted as a basis for varying the ",,!uirements of the CITY
<br />or the comp"nsation to the vendor.
<br />(e) Bidders are advised that CITY contrnctS are subje<:t to aU legal ",,!uirements provided for in city, state.
<br />and/or federal statutes, ordinances, and regulations.
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<br />2. 0ESCR1PTI0H OF SlJPllUES: Any eatalag or manufacturer's reference used in descnbing an item is
<br />merely descriptive and not restrictive unless otherwise noted. and is used only to indieate type and 'l.uality
<br />of material Bidders are ",,!uirecI to state exaetIy what they intend to furnish, otherwise they shall be ",,!uirecI
<br />to furnish items as spe<:ified. Referen<<5 in the contrnct doc:uments to. standard specifu:atiOllS, manuals, or
<br />codes of any technical society, organization or as:soc::iation, or to the code of any governmental authority,
<br />whether such reference be specific or by implication; shall mean the latest standard speciflCation; manual or
<br />code in effect ar the time of opening of Bids, except as may be otherwise specifICally stated in such reference,
<br />and any and aU such referenced specifICatiollS, manuals, and codes are hereby made a part of these contract
<br />docurncmts as if physieally attaChed hereto and incorporated herein.
<br />(a) 1'be term 'Or E<tual' if used, identifi... a commercially produced item which bas aU the essential
<br />p"rformance and sa.1it!nt characteristics of the Brand Name stated in the item description:. Bids submitted
<br />On an 'OR EQUAL. item must identify the Brand Name and Model Number. If no entry is made in the
<br />iIIOOING ON" blank after each item, Bidder shall furnish the exact brand name and model number specified
<br />in the item description:.
<br />(b) Bidder certifies that any substitute brand bid upon matches the p"rformance and salient
<br />charac:teristic$ of the item in the pun:hase description and agrees to replace it in the event it does not
<br />CONO"", All Wormation; brochures, Spe<:Uu:atiollS, etc., ne<:essaIy to determine whether the alternate item
<br />contonos to that stated in the pun:hase description must be submitted with each bid.
<br />(e) All supplies or equipment shall be the latest improved model m~g specif.:ations in c:um!tlt
<br />pro. ~ ~ . ,n at the time of delivery. 1'be delivered items shall be of new manufacture including aU pans,
<br />corr nlS. and accessory items. E<tuipment shall be delivered completely assembled, adjusted, serviced,
<br />and , for continuous heavy duty "'~.
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<br />3. ~1lOH OR 0B.1ECI10H 10 SPECIFICATIONS: If any p"rson contemplating submitting a bid
<br />for this contract is in doubt as to the true meaning of the specificaliollS or other bid documents or any part
<br />them>f. be may submit to the Pun:hasing Agent on or before TEN DA'IS PRIOR to scheduled op"ning. a
<br />request for clarification. AII.uch ""!uests for information shall be made in writing and the p"rson submitting
<br />the ""!uest will be responsible for its prompt delivery. Any interpretation of the bid will be made only by
<br />Bid Amendment duly is$ued. A copy of such Bid Amendment will be mailed or delivered to each p"rson
<br />re<:eiving a set of bids. The cm will not be responsible for any other I!JCplanation or interpretation of the
<br />proposed bid made or given prior 10 the award of the contract. Any objections to the specificatiollS and
<br />requirements as set forth in this bid must be flied in writing with the Purchasing Agent on or before TEN
<br />DA'IS PRIOR to scheduled op"ning.
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<br />~. PllEl'ARATlOH Of' BIDS: Bids will be prepared in accordance with the following:
<br />(a) All Wormation ",,!uired by the bid fonn shall be furnished. The bidder ,hall print or typ" his name
<br />and manually sign the Invitation for Bids IN IlUPUCATE. (s.", Par. 5(a))
<br />(b) Unit prices shall be shown and where there is, a conflict between the unit price and total price, the
<br />unit price shall govern.
<br />(c) AJtemate bids will not be COllSidered unless authorized by tbe 1nvitation for Bids:
<br />(d) Proposed delivery must be shown and shall include weekends and holiday>. (s.", Par. 10 (b))
<br />(e) Bidder will not include federal nor State of Texas limited sales, ac:ise and _ taxes in bid prices since
<br />the CITY is exempt from payment of such taxes. (V.T.c.A., Tax Code, 151.309)
<br />(f) Bidder certifies that he is a duly qualified, eapable, and otherwise bondable business entity, that he
<br />is not in or contemplates Re<:eivership, and has not filed for bankrvptey. He further certifies that the
<br />Company. Corporation or Partnership is not currently delinquent with respect to payment of property taxes
<br />within OTY. (s.", Par. 8(b))
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<br />So SUllMISSIOH OF BlD6: Bids and Bid ~ndments thereto shall be enclosed in SEALED ENVElDPES,
<br />mailed or d..livered to the City Secnury at the address shown On page I hereof. The NAME AND AIXlRESS
<br />OF BIDDEIl. the DATE OF TIlE BID OPI!HING. MATERIAL OR SF.IIVICES BID ON, and the IFB NUMBER shall
<br />be placed On the oUtside of the envelop". I.abels supplied with each solicitation should be glued to the outside
<br />of the bid envelope for this purpooe.
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<br />2~. DISCOUNTS ............................................................ ~
<br />25. PERFORMANCE BONO. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4-S
<br />26. FOB POINT .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 5
<br />27. INSPECTION AND ACCEPTANCE ............................................. 5
<br />28. V ARIA nON IN QUANTm . .. . .. .. . . . . . . . . . . . . .. .. . . .. . .. . .. .. . . .. . . . , . . . '" S
<br />29. WARRANTIES ........................................................... 5
<br />30. GRATUmES ............................................................ 5
<br />31. OFFICIALS NOT 10 BENEFIT. . .. .. . . . . . .. .... . . . .. .. ..... .. . .. .. . .. .. . . . .. .. 5
<br />32. COVENANT AGAINST CONTINGE.'IT FllS ...................................... 5
<br />33. ASSIGNMENT FOR FlNANONG PURPOSES ..................................... 5
<br />3-4. DELEGATION, SUBCONTRAcrs. ASSIGNME.'IT SET-OFF ........................... 5
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<br />35. WAIVER .................'............................................. 5
<br />36. NOV "TION AND CHANG.. OF N.....\\.. ^Gl\ll.\\L'lTS ............................... S
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<br />37. FORCE MAJEURE ........................................................ 5
<br />38. TER.\lll'lATION FOR DEFAULT. . . . . . . . . . . . . . . . . . . . . .. . . .. . . . . . . . . . . . . . . . . . . .. 5
<br />39. TER.\lIl'IATION FOR CONVE.'1IE.'1CE . . . . . . . . .. .. .. .. . . .. .. .. . . .. . .. . . . . . . . . . ... 5
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<br /><40. DBE POUCY ............................................................ 5
<br />~I. ORDER OF PRECEOE.'1CE . . . . . .... . . . . . . ..... .. .. . ....... . .. . .... . .. . . . . . . .. 5
<br />~2. CONS11\UCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . .. 5
<br /><43. EN1TRE1Y OF AGREE.\lENT AND MOOlFlCA TION .. . .. . .. .. .. .. .. .. .. . , . . . .. . . . . .. 5
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<br />+4. SEVERABIUTY..... ............................. ......................... 5
<br />~5. GOVER.'1ING LAW AND VE.'1UE ..................,... _ ... . . . . . . . . . . . . . . . . . . .. 5
<br />46. DEFlNI110NS ........................................................,.. 5-6
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<br />(a) Bids must be submitted in duplicate on the fonos furnished. Ctl,er bid fonos shall not be
<br />acceptable. Telegraphic bids willllOt becollSidered, however, bids lr'.ay be modified by telegraphic notice
<br />provided such notice is received prior to the time and date set for the bid op"ning and specific bid prices
<br />are not exposed by such amendment.
<br />(b) Bidder warrants that his price shall remain flml and subject to accepcan<:e by City Council for a
<br />p"riod of Thirty (30) calendar day> from bid op"ning date. unless ~ indicated in his bid.
<br />(c) When so stipulated by the invitation for bids, bidder shall n:l:mit a Bid Bond in an amount equal
<br />to Five p"rcent (5%) of the amount of his bid. Bid Bood shall be submitted tog...her with the bid in the,
<br />fonn of a SURF:TY BID Ilt)NJj exe<:uted with a Surety Company auCcrized to do bum.ess in this State, or
<br />a ~ 0IF..cx. made payable to OTY. Bid Bond shall be conditioned on the successful bidder
<br />supplying the iteI\l$ ddCnbed in the Schedule of IteI\l$, and further, thaI bidder shall provide a Performance
<br />Bond, if applicable (see paragraph 25) within ten (10) days after notific:ltion of contract award under this
<br />bid. 1'be Performance Bond .hall be in an amount equal to that pen:entage shown on Page 1 of this
<br />Solicitation:. This P.rformanc<! Bond pe=ntag. shall apply only to a linn fix~ 'l.uantity, if 1mY, Ot to the
<br />estimated annual requirements if no linn fixed quantity applies.
<br />(d) Bid Bonds shall be returned to un.succl!S$ful bidders within To (10) day> after award.
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<br />6. WTTllDRAWAL OF llI1:S: Bids may not be withdrawn after the time set for the bid op"ning, unless
<br />approved by the City Council
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<br />7. lAn: BlD6 OR MOOlFICA11ONS: Bids and modificatiOllS received after the time set for the bid
<br />submission will not be considered, unless the bid was mailed in sufflciem time to arrive by ~'e bid opening
<br />time but was delayed in the mail. In this c....., the Purcha$ing Agent $hall consult the local Posurwter who
<br />shail render a de<:ision whether or not bid W3$ mailed in suffICient ti= to avoid being late.
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<br />a. REJECI10H OF BlD6: cm may reject a bid if it is not satisfaC'".cry to City Council because: (I) The
<br />bidder misstates or conceals any material fact in the bid, or, (ii) 1'be bid does not strictly contonn to the
<br />law or the requirements of the solicitation; or, (iii) The bid is co~'tional, ac:<?t that the bidder may
<br />qualify his bid for acceptance by the OTY on an 'AU or None' basis or a "low item' basis.
<br />(a) No bid submitted herein shall be favorably collSidered if t.'>e bidder is c..ermined, in the sole
<br />discretion of CITY, to be delin<juent with respect to the payment of pt"Op"rty UXes to the em at the time
<br />bids are op"ned. In the event the succl!S$ful bidder subsequently be<:omes delinquent in the payment of
<br />CITY taxes, such fact may constitute grounds for cancellation of the contract.
<br />(b) NO<with$tanding anything to the contrary herein, if the suceessiul bidder is ceiinquent in payment
<br />of prop"rty taxes at the time of invoicing, bidder hereby assigns any payments to be made for p"rformance
<br />under this contract to the crn for the payment of said delinquent =es,
<br />(c) No bid submitted herein shall be considered unIl!S$ the bide", warrants t.....at upon exe<:ution of a
<br />contract with the CITY. he will not engage in employment practices which have the effect of discriminating
<br />against employees or prospective employees beea_ of age, religion, race, color, sex. creed, handica9. or
<br />national origin and will submit reporu as the CITY may thereafter "'luire to assure compliance.
<br />Cd) The CI1Y may, however, rej<<t all bids and readvert.ise if appropria[e, whenever it is deemed in
<br />the best interest of the CITY to do so, and may reje<:t any part of a bid unless the bid has been qualified iU
<br />provided in Par. 8 (ill) above. I",uance of this solicitation does not commit OT( to pay any COSts incurred
<br />in the preparation of a bid or [0 procu.re or contract for Its contents. The CITf rr.ar also waive any minor
<br />Worma1ities or irregularities in any bid.
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<br />9. PIl.F.-AWARD SURVEY: After bid op"ning and prior to a.....ard, CI1Y """rves the right to make a pre-
<br />award survey of any or aU bidder's fadities and equipment to be used in the p"rformance of work under
<br />this solicitation:. Bidder agrees to aUow aU re"",nable requests for i:::spection of such facilities with Two
<br />(2) day> advance notice. Failure to allow such an inspection shall be callS<! for reje<:tion of bids as non.
<br />responsive. CITY reserves the right to reject facilities or equipment as unacceptable for p"rfonnance under
<br />this solicitation as a result of such pre-award survey. In addition, bKlder's ",putation and salety record
<br />relating to quality of p"rfonnance may aIso be U$ed for purposes of evaluating bidcler's suitability for award
<br />under this solicitation:.
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<br />10. AWARD Of' CDI'fTlVCr: The City Coundl of the CITY will award t.'>e <:0= to eM =\",osib\el>idder
<br />who submits the lowest bid or will reje<:t aU bids and issue a new soiX:itation:. If two responsible bidders
<br />submit the lowest and best bid, the Oty Council shall decide betwffn the two by drawing Iot:s in a manner
<br />pr=nbed by the Mayor. A contract may not be awarded to a bidder who !$ not the lowest dollar bidder
<br />~ng spe<:ifICations unl...., before the award, each lower bidder is given r>otice of the proposed award
<br />and is given an opportunity to app"ar before the City Council and p""",nt eviden<e con<eming tbe lower
<br />bidder's respoNibility.
<br />(a) 1'be CITY reserv.... the right to accept any item or group of items of this bid, unless the bidder
<br />'l.ualifld his bid, by spe<:ifIC limitatiollS. (~Par. 8 (ill) above)
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