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2. B dget0 <br />A. Proportional Cost Allocation. The annual Operating Costs shall be shared based <br />on the participation levels of each Partner Agency. The Partner Agencies have identified <br />the number of sworn personnel in each Partner Agency that are in positions that will use <br />the services provided by this Agreement, as shown in Exhibit A ( "Identified Positions "). <br />The formula for the participation level for each Partner Agency is the approved Budget <br />for Operating Costs divided by the total number of Identified Positions in all Partner <br />Agencies. This per Identified Position contribution is multiplied by the number of <br />Identified Positions in a Partner Agency. The Partner Agencies may modify the number <br />of Identified Positions as needed each Fiscal Year. Each Partner Agency's Annual <br />Assessment includes amounts that may be held in reserve in anticipation of future <br />hardware replacements. Costs that are incurred to benefit only one individual Partner <br />Agency shall be paid only by the Partner Agency benefiting from such ARIC <br />enhancements. <br />B. Annual Budget. The Director of ARIC shall prepare an annual budget on a Fiscal <br />Year basis and submit this budget to the Operational Management Team. The <br />Operational Management Team shall review and adjust the Budget, as needed, and then <br />submit the Budget to the Executive Board. The Executive Board shall, no later than <br />March 1st of each year, recommend that each Partner Agency approve the Budget and <br />appropriate its Annual Assessment in its budget for its next fiscal year. <br />C. Budgeted Expenditures. After the Budget has been approved and funded by the <br />Partner Agencies, the City is authorized to incur costs in accordance with the Budget. <br />Any costs to be incurred in excess of the approved and funded Budget require additional <br />budget approval and funding by all of the Partner Agencies, or re- allocation of existing <br />funds by the Executive Board. <br />D. Funding Transfers to City. Once each Partner Agency appropriates its Annual <br />Assessment in its annual budgetary process, the City shall provide timely and accurate <br />invoices as described in this 2. D. under subsection a) to facilitate the transfer of funds by <br />each Partner Agency to City. The City and the Partner Agencies shall each comply with <br />the following procedures to facilitate payment by City to the ARIC vendors and <br />contractors: <br />Page 3 <br />