Res 2013-061/Interlocal agreement w/SMCISD and Hays County for joint participation in an on-line bidding system

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INTERLOCAL COOPERATION AGREEMENT For On -Line Bidding STATE OF TEXAS COUNTY OF HAYS The City of San Marcos, Texas (the "City "), the San Marcos Consolidated Independent School District ( "SMCISD ") and Hays County (the "County "), collectively referred to as the "Parties" enter into this Interlocal Agreement (the "Agreement ") each acting by and through their respective governing body under the authority of the Interlocal Cooperation Act (the "Act "), Chapter 791 of the Texas Government Code, as amended. RECITALS: WHEREAS, Chapter 791 of the Texas Government Code authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, supplies and services; WHEREAS, the Parties wish to enter into this Agreement for the purpose of sharing a common vendor database, sharing a common location for vendors to find procurement opportunities including, invitations for bids, proposals, quotes, etc. electronically; WHEREAS, The Parties represent that they are each independently authorized to perform the functions or services contemplated by this Agreement; WHEREAS, each Party has sufficient funds available from current revenues to perform the functions contemplated under this Agreement for the initial term. Renewals will be subject to the availability of funding at the time of the renewal in accordance with Paragraph 22; WHEREAS, it is deemed in the best interest of the Parties to enter into a mutually satisfactory agreement for the shared posting of bids, proposals, and other procurement activity; WHEREAS, the Parties are of the opinion that cooperation in the shared posting of invitation for bids, requests for proposals, and other purchasing activities will be beneficial to the taxpayers of the governments through the efficiencies and potential savings realized. NOW THEREFORE, the Parties hereto, in consideration of the mutual covenants and conditions contained herein, promise and agree as follows: TERMS: 1. City's Responsibilities. The City is responsible for hosting and maintaining an on -line bidding system (the "System ") which is able to: