Laserfiche WebLink
Hays-Caldwell Council on Alcohol and Drug Abuse Page 4 <br />Dece~tber 17, 1990 <br /> <br /> We recommend that all accounting be done in house on computer by <br /> theCouncil's employees. The one-write system could be <br /> eliminated and checks and deposits prepared on the computer to <br /> eli~inate duplicate effort. <br /> <br /> Management says that they plan to keep all accounting records in <br /> house in the new program year to allow them to prepare timely <br /> financial statements and accurate reports. <br /> <br />:2. Bank reconciliation <br /> <br /> The bank statements were not timely reconciled throughout the <br /> year. <br /> <br /> The board treasurer assistedwith the reconciliations early in <br /> the year but the Council's personnel did not keep it up the last <br /> few months of the year. <br /> <br /> We recommend that the bank reconciliation be done before <br /> ~inancial statements are completed, because it is a good way to <br /> compare the accuracy of the financial statements to an outside <br /> ~oUrce, the b~nk. <br /> <br />A material weakness is a reportable condition in which the design <br />or operation Of the specific internal control structure elements <br />does not reduce to a relatively low level the risk that errors or <br />irreqularities ina mounts that would be material in relation tot he <br />financial, statements being audited or that noncompliance with laws <br />and regulations that would be material to a federal financial <br />assistance program may occur and not be detected within a timely <br />Period by employees in the normal course of performing their <br />assigned functions. <br /> <br />Our consideration of the internal control structure would not <br />necessarily disclose all matters in the internal control structure <br />that might be reportable conditions and, accordingly, would not <br />necessarily disclose all reportable conditions that are also <br />considered to be material weaknesses as defined above. However, we <br />believe none of the reportable conditions described above is a <br />material weakness. <br /> <br />This report is intended for the information of the Hays-Caldwell <br />Council on Alcohol and Drug Abuse board of directors, management, <br />and Texas Commission on Alcohol and Drug Abuse. This restriction <br />is not intended to limit the distribution of this report, which is <br />a matter of public record. <br /> <br />December 17, 1990 <br /> 17 <br /> <br /> <br />