Res 1991-107 - Laserfiche WebLink

Home Browse Search

TEXAS TRAFFIC SAFElY PROGRAM CONTRACT F. The Contractor agrees to submit monthly or quarterly requests for reimbursement, as designated in Attachment A, within 30 days after the end of the billing period. The Contractor wilJ use billing statements acceptable to the Department. The original billing statement and one copy is to be submitted to the address shown on the last page of this contract. G. The Contractor agrees to submit the final request for payment under this contract within sixty (60) days of the end of the contract period. H. The Department will exercise all good faith to make payments within thirty days of receipt of properly prepared and documented requests for payment. All payments, however, are contingent upon the availability of appropriated funds. I. Project agreements supported with federal funds are limited to the length of the contract period and usually do not receive extended funding beyond three years. If both the Department and the Contractor agree that the project has demonstrated merit or has potential long-range benefits, the Contractor may apply for funding assistance beyond the three year limit. To be eligible, the Contractor should have a cost assumption plan by the end of the first twe]ve months and must have a plan by the end of the thirty-sixth month of operation of the project. This plan will inc1ude a schedule for phasing in funding from its own resources and the phasing out of funding support from the Department. All plans must be approved by the Department before any extension beyond the three year Hmit will be granted. Preference will be given to those projects for which the Contractor has assumed some cost sharing by the end of the first twelve months, and to those which propose to assume the largest percentage of subsequent project costs. Certain categories of funds may be exempted by the federal government from the time limit requirement. Unless exempted, all federal1y-funded agreements are considered to be subject to the time limit provision. Funding support for aU state-funded projects will be limited to the term of the contract. Any extension beyond that time will be negotiated on a case-by-case basis. ARTICLE 4. LIMITATION OF LIABILIlY Because funds are authorized on a fiscal year basis only, payment of costs incurred hereunder is contingent upon the availability of funds. If at any time during the contract period the Department determines that there is insufficient funding to continue the project, the Department shall so notify the Contractor, giving notice of intent to terminate the contract. Such termination will be conducted in such a manner that will minimize disruption to the Contractor and the Department, and as further specified in Genera] Provision G9, Termination. 6/91 Page 3 of 13