Res 1991-116 - Laserfiche WebLink

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regardless of whether or not expenses have been incurred. Quarterly Financial Status Report, State of Texas Supplemental Form 269a (TDH Form GC-4a) , will be submitted within 20 days following the end of each quarter. Annual/ Final A final financial report, Request for Advance or Reimbursement, Form 270 (TDH Form GC-IO) will be submitted not later than 45 days following the end of attachment term(s). If necessary, a State of Texas Purchase Voucher will be submitted if all costs have not been recovered or a refund will be made of excess monies if costs incurred were less than funds received. ARTICLE 15. Reports and Inspections PERFORMING AGENCY will submit financial, program, progress, and other reports as requested by RECEIVING AGENCY in the format agreed to by the parties hereto. RECEIVING AGENCY and, when federal funds are involved, any authorized representative(s) of the federal government have the right, at all reasonable times, to inspect or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed, including subcontractors. PERFORMING AGENCY will participate in and provide reasonable access, facilities, and assistance to the representatives. All inspections and evaluations will be performed in such a manner as will not unduly delay the work. PERFORMING AGENCY agrees that RECEIVING AGENCY and the federal government, or any of their duly authorized representatives, will have access to any pertinent books, documents, papers, and records of PERFORMING AGENCY for the purpose of making audit, examination, excerpts, and transcripts of transactions related to contract attachment(s). RECEIVING AGENCY will have the right to audit billings both before and after payment. Payment under attachment(s) will not foreclose the right of RECEIVING AGENCY to recover excessive or illegal payments. Any deficiencies identified by RECEIVING AGENCY upon examination of PERFORMING AGENCY's records will be conveyed in writing to PERFORMING AGENCY. PERFORMING AGENCY's resolution of findings will also be conveyed in writing to RECEIVING AGENCY within 30 days of receipt of RECEIVING AGENCY's findings. A determination by RECEIVING AGENCY of either an inadequate or inappropriate resolution of the findings may result in the withholding of funds or suspension of the contract attachment(s). Any such withholding of funds or suspension will remain in effect until the findings are properly remedied as determined by RECEIVING AGENCY. PERFORMING AGENCY will retain all such records for a period of three years from the date of the last expenditure report submitted under contract attachment(s) or until resolution of all audit questions, whichever time period is longe~. 1992 GENERAL PROVISIONS - Page 6 (5/91)